What are the responsibilities and job description for the Commercial Lease Administrator position at Berman?
Title : Commercial Lease Administrator
Compensation : $70,000- $75,000.00 per year
Employment type : Full Time, Salary, Exempt
We are actively searching for a property professional who possesses the knowledge, skills, and abilities listed below. Two critical musts are experience with commercial properties and experience utilizing property management software (i.e., Yardi, MRI).
GENERAL RESPONSIBILITIES
Fundamentally responsible to assist the property managers with the overall property management duties to include financial responsibilities for the Lake Nona / Tavistock Portfolio
Duties and Responsibilities include but are not limited to the following :
- Managing multiple client’s and portfolios. COMMERCIAL CLIENTS.
- Abstract client leases - Prepares lease abstracts and edits them for accuracy. Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients
- Generate, validate and submit monthly reporting on critical information through use of management software, MRI and Yardi.
- Client support by answering questions about expenses, clauses, lease dates, amendments, etc.
- Review invoices on behalf of clients, balance ledgers, verify schedule of payments according to invoices and lease terms, and provide export reports to client
- Able to establish and maintain a strong working relationship with clients, landlords, the Asset Management and Property Management teams, and internal partners
- Proficient in interpreting and abstracting lease documents, through careful review of clients' legal documentation
- Able to maintain multiple clients' real estate portfolios to ensure accurate data and maintain up-to-date information
- Performing data audits and clean-up critical dates (e.g. options & expirations, vendor changes, estoppels), lease status, etc.
- Able to act as liaison between our clients and landlords to resolve issues, reconcile and process monthly recurring rents and one-time payments, rent reconciliations, rent roll changes, CPI calculations, true-up adjustments, and reconcile unbalanced ledgers
- Proficient in preparing and distributing monthly, quarterly, and year-end client reports in a timely and accurate manner from lease management software and the use of Excel
- Proficient at identifying and monitoring key lease dates such as renewals, expirations, TI allowances, security deposit returns, auto-renewals, and other options to proactively manage each client's real estate portfolio
- Able to review and process year-end reconciliations for all operating expenses, including reconciliation of the Common Area Maintenance (CAM), property tax and other operating expense invoices from landlord and relay payment and other related information to clients
- May conduct financial analysis / accounting as appropriate, including AR / AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
- Must be a self-starter and possess a strong ability to handle multiple projects at once and meet deadlines
- Must have impeccable attention to detail and exacting standards regarding data, file setup and organization
- Must have experience communicating professionally with landlords to resolve issues
- May provide income administration services for subtenant billing, calculating reimbursable expenses and additional expenses, and generating monthly subtenant invoices
- Able to answer clients' lease-related and lease management questions
- Performs other duties as assigned
Administrative
EDUCATION / EXPERIENCE
COMPUTER SKILLS
WORKING CONDITIONS
CANDIDATE MUST HAVE THE FOLLOWING TO BE CONSIDERED :
Salary : $70,000 - $75,000
