Contract Administrator I

About Us

At Bernhard, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At Bernhard, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Contract Administrator is responsible for coordinating in-house review of all incoming Contracts, Subcontracts, Vendor Terms and Credit Applications including the required input from Project Management, Estimating, Safety and Senior Management.

Responsibilities

Specific responsibilities include:

• Personally reviews contracts, in accordance with established Ernest P. Breaux Electrical, Inc. checklist, for accuracy and discrepancies and to ensure protection of Ernest P. Breaux Electrical, Inc.'s interests.
• Procures insurance and bonding for projects as required by contract.
• Processes and tracks all Contracts, Subcontracts and Vendor Agreements.
• Receives incoming contracts and track review progress to ensure timely turnaround.
• Reviews contracts for content and accuracy compared to Ernest P. Breaux Electrical, Inc. quotes and scope letters, using established Ernest P. Breaux Electrical, Inc. guidelines and procedures.
• Coordinates review of contracts with Project Managers, Estimating and Safety to ensure bid, scope and other issues are addressed.
• Submits reviewed contracts to upper management for approval.
• Coordinates issue and renewal of all state and local licenses, insurance certificates and bonds as required.
• Educates compliance with local, state, federal and governmental regulations and laws governing business operations, which includes various business licenses.
• Coordinates turn-over meetings for all awarded contracts and subcontracts with performance terms over 30 days and a valve in excess of $500,000.00.
• Coordinates closeout meetings for all contracts and subcontracts with performance terms over 30 days a valve in excess of $500,000.00.
• Participates in in-house turnover and closeout meetings.
• Integrates with Attorneys, Project Manages, Safety, Etc. to accomplish.
• Handles finding the proper and most qualified attorney to handle Ernest P. Breaux Electrical, Inc. business and legal issues from time to time.
• Integrates and discusses relevant issues and be the liaison between upper management and the attorney.
• Needs to be able to perform and administrative function and spearhead any documentation requested by the attorney.
• Reviews proposed subcontracts and ensures proper processing. This includes insurance requirements, authorization to sublet, and any change orders issued to a subcontractor.
• Reviews for compliance all Change Orders as submitted by Project Managers to ensure follow-up.
• Manages the processing of all incoming mail.
• Establishes and administers standard filing procedures for Project Contract Files.
• Uses good judgment and initiative to perform duties.
• Represents Ernest P. Breaux Electrical, Inc. proudly in a professional and pleasant manner.
• Truly acts a as "Team Member".

This position is Full-Time, Non-Exempt, and reports to the Contract Administration Manager.

Qualifications

Required Education, Experience, and Qualifications

• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company's competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, and Qualifications

• Not applicable.

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing, or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Quiet environment.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

Salary : $17 - $23