Contract Administrator II

About Us

At Bernhard, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector.

We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow.

Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success.

Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At Bernhard, stability, innovation, and growth are more than just values—they are the pillars of our continued success.

Overview

The Contract Administrator II will conduct functions associated with contract management systems to ensure proper project documentation is created, shared and maintained throughout the life of the project.

Responsibilities

Specific responsibilities include:

·         Process equipment Purchase Order (PO), PO modification, Construction Service Agreement (CSA), Subcontract and Subcontract change order requests from Project Team via entry into Penta Accounting System.

·         Produce, provide to vendor/sub and track receipt of all equipment PO/CSA/Subcontract documents and associated Exhibits.

·         Indicate receipt of properly executed documents and acceptable COI's by updating the document status as "active" in Penta, index documents in Paperless filing system and upload to the appropriate folder in the Egnyte file sharing system.

·         Enter all approved certificates of insurance (COI's) received by vendor/sub into Penta.

·         Subcontract module as well as print weekly reports (or as needed) to determine and notify vendor/sub of upcoming policy expiration dates.

·         Communicate regularly with the Project Team through monthly meetings to ensure all documentation has been completed and processed.

·         Create and organize folders within the Procurement folder on Egnyte.

Qualifications

Required Education, Experience, and Qualifications

·         High school diploma or equivalent required.

·         3-5 years experience

·         Additional related experience (engineering, construction or architecture) or relevant business training required.

·         Working knowledge of end-to-end supply chain management including purchasing, contracting, material receiving and invoice payment.

·         Excellent written and oral communication skills are required.

·         High level of organizational skills to successfully multitask in a fast-paced environment.

·         Proven ability to work independently and exercise sound judgment, effectively reprioritizing tasks and requests to meet deadlines and business requirements.

·         Ability to identify contract requests with variations or exceptions and determine an appropriate course of action is crucial.

·         Analytical and problem-solving skills, speed, accuracy and high attention to detail are essential, as is delivering superb customer service both externally and internally.

·         Legal or contract related experience is a plus.

·         Attention to detail, advanced organizational skills and follow-through is required.

·         Proficiency in Microsoft Office Software required (Word, Excel, Outlook, etc.)

·         Computer savvy with ability to learn and use software systems to carry out document control functions as required. (Vista, JDE, pVault, Docusign .)

·         Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.

·         Knowledgeable of the industry and the Company’s competitors.

Preferred Education, Experience, and Qualifications

·         4-year degree preferred (Business, Supply Chain, Engineering or other majors)

·         Construction project or document control experience is preferred.

Travel Requirements

·         0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

·         Prolonged periods of sitting at a desk and working on a computer.

·         Climbing stairs.

·         Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.

·         Repeating motions that may include the wrists, hands and/or fingers.

·         Quiet environment.

·         Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

Salary : $43,500 - $58,100