What are the responsibilities and job description for the Office Administrator position at Bespoke Bench?
As an Office Administrator supporting a hospitality-forward organization, you’ll serve as a key connector across internal teams, external partners, and customer/guest-facing interactions. This role requires strong organizational skills, discretion, and the ability to balance structure with responsiveness in a dynamic, multi-space environment.
Ideal candidates are systems-minded, proactive, and excellent communicators who thrive in high-touch, culture-driven workplaces.
Type: Full-Time, 35 hours per week
Pay: Competitive hourly rate, based on experience
Direct Responsibilities (Summary)
- Coordinate daily administrative functions across departments
- Manage calendars, meeting prep, and internal communications
- Maintain digital organization through tools such as Google Workspace, Notion, or similar platforms
- Support leadership with scheduling, reporting, and documentation
- Act as liaison with vendors and service providers for basic supply or maintenance needs
- Assist with Member support tasks, including onboarding communications and appointment logistics
- Track office inventory and manage ordering of supplies
- Prepare space and materials for internal meetings or external guests
- Provide occasional front-desk or check-in support during high-traffic moments or events
- Other duties as assigned to ensure operational flow
Qualifications
- 2 years of administrative, office coordination, or hospitality operations experience
- Highly organized with strong attention to detail and follow-through
- Professional, warm communicator — both in writing and in person
- Technologically proficient; able to learn and manage software tools with ease
- Ability to multitask and shift priorities in a fast-paced environment
- Comfortable maintaining discretion with sensitive information
- Experience in hospitality, community, member-based organizations, or creative institutions is a plus
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person