What are the responsibilities and job description for the HUMAN RESOURCES ASSISTANT - Part Time position at Bettcher Industries?
Primary Responsibilities
- Assist with basic HR inquiries.
- Prepare HR reports and presentations as required.
- Coordinate the onboarding process for new hires, including preparing new hire paperwork and conducting orientation sessions.
- Complete data entry for new hires and separations.
- Handle employment verification requests as they arise.
- Help maintain HRIS data for assigned entities.
- Maintain employee personnel files in an organized and orderly manner.
- Ensure I-9 compliance and other record keeping requirements.
- Answer employee questions regarding benefits and provide necessary forms and information.
- Assist with benefit enrollments, changes, and terminations in a timely manner.
- Perform general office work such as filing, copying, scanning, faxing, and answering phones
- Assist with a variety of associate needs such as password resets, ID/nametag printing, basic benefit/payroll questions, etc.
- Support HR initiatives related to employee engagement, retention, and performance management.
- Help organize employee activities and events.
- Recruiting:
- Establish and maintain relationships with hiring managers for questions regarding recruitment, selection, and hiring.
- Creating and posting job advertisements for various positions within the company.
- Reviewing resumes and applications to identify suitable candidates.
- Performing initial phone or in-person interviews to assess candidate qualifications.
- Coordinating interview schedules between candidates and hiring managers.
- Post openings in online venues, with professional organizations, and in other position appropriate venues.
- Facilitates travel arrangements (transportation, accommodations, agenda, visa/passports) based on guest's travel needs and preferences.
- Creates and manages itineraries, to include any changes.
- Complete related expense reports.
- Assists Human Resources, and plant leadership with preparing for meetings, to include preparing materials, obtaining materials in advance, and distributing materials.
- Obtains appropriate support for virtual attendees including technical needs and logistics.
- Screen calls and respond to emails as needed.
- Facilitates onsite meetings/visits including:
- Greets and assists planned guests and visitors.
- Planning for catering
- Scheduling rooms
- Arranging for transportation
- Making guest badges
- Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, location and meal logistics and related follow-up activities.
Required Skills
- Appreciation of administrative responsibilities
- Innately friendly, warm, and engaging
- Prior office experience
- Excellent computer skills in a Microsoft Windows environment, including Excel
- Effective oral and written communication
- Excellent interpersonal skills
- Excellent time management and organizational skills
- Ability to establish strong working relationships at all levels of the organization
- Ability to juggle multiple tasks and prioritize to effectively respond to inquiries
- Display high levels of integrity, confidentiality, and professionalism in all situations
- Ability to work with a variety of people and personality types
- Equally comfortable working independently and on a team
