What are the responsibilities and job description for the HUMAN RESOURCES ASSISTANT - Part Time position at Bettcher?
Primary Responsibilities
Assist with basic HR inquiries.
Prepare HR reports and presentations as required.
Coordinate the onboarding process for new hires, including preparing new hire paperwork and conducting orientation sessions.
Complete data entry for new hires and separations.
Handle employment verification requests as they arise.
Help maintain HRIS data for assigned entities.
Maintain employee personnel files in an organized and orderly manner.
Ensure I-9 compliance and other record keeping requirements.
Answer employee questions regarding benefits and provide necessary forms and information.
Assist with benefit enrollments, changes, and terminations in a timely manner.
Perform general office work such as filing, copying, scanning, faxing, and answering phones
Assist with a variety of associate needs such as password resets, ID / nametag printing, basic benefit / payroll questions, etc.
Support HR initiatives related to employee engagement, retention, and performance management.
Help organize employee activities and events.
Recruiting :
Establish and maintain relationships with hiring managers for questions regarding recruitment, selection, and hiring.
Creating and posting job advertisements for various positions within the company.
Reviewing resumes and applications to identify suitable candidates.
Performing initial phone or in-person interviews to assess candidate qualifications.
Coordinating interview schedules between candidates and hiring managers.
Post openings in online venues, with professional organizations, and in other position appropriate venues.
Facilitates travel arrangements (transportation, accommodations, agenda, visa / passports) based on guest's travel needs and preferences.
Creates and manages itineraries, to include any changes.
Complete related expense reports.
Assists Human Resources, and plant leadership with preparing for meetings, to include preparing materials, obtaining materials in advance, and distributing materials.
Obtains appropriate support for virtual attendees including technical needs and logistics.
Screen calls and respond to emails as needed.
Facilitates onsite meetings / visits including :
Greets and assists planned guests and visitors.
Planning for catering
Scheduling rooms
Arranging for transportation
Making guest badges
Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, location and meal logistics and related follow-up activities.
Required Skills
Appreciation of administrative responsibilities
Innately friendly, warm, and engaging
Prior office experience
Excellent computer skills in a Microsoft Windows environment, including Excel
Effective oral and written communication
Excellent interpersonal skills
Excellent time management and organizational skills
Ability to establish strong working relationships at all levels of the organization
Ability to juggle multiple tasks and prioritize to effectively respond to inquiries
Display high levels of integrity, confidentiality, and professionalism in all situations
Ability to work with a variety of people and personality types
Equally comfortable working independently and on a team
Keep a pulse on the job market with advanced job matching technology.
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