Executive Assistant to CEO

Overview

Better Together works to end the root causes of poverty, dependency, divorce and child abuse by leveraging the power of the local church to provide struggling families with supportive relationships and meaningful work. Once properly supported, families can achieve independence, stay together and thrive.

The Better Together team seeks an Executive Assistant to the CEO.

As the Executive Administrative Assistant to the CEO of Better Together, you will play a pivotal role in supporting the organization's mission to create positive change in communities and improve the lives of those in need. Your role will be crucial in enabling the CEO to focus on strategic decision-making, fundraising, and leading the organization effectively. You will be responsible for providing high-level (and confidential) administrative support, managing communication, coordinating activities, and ensuring the CEO's office functions smoothly. The Executive Assistant to the CEO should be a self-starter who thrives when challenged and is comfortable working remotely and finding creative solutions. It is imperative that they are a person of high character.

Joining Better Together as the Executive Assistant to the CEO presents a unique opportunity to make a positive impact on society, supporting the CEO in achieving the organization's vision of creating a better and more inclusive world. If you are passionate about social change, have excellent administrative skills, and a desire to work in a dynamic non-profit environment, we encourage you to apply and be a part of our team.

CULTURE AND FIT

The people who consistently succeed at Better Together are those whose actions and behavior reflect our five core values. If you adhere to these values and answer “yes” to each of these questions, you may be a fit.

• Owner's Mindset: You are invested in the outcomes of our mission
• Are you a self-starter who is able to take initiative in order to complete a task?
• Do you often seek opportunities for professional growth?
• Choosing Gratitude: There are many things in life that can make us upset. Every day we have a choice to either be negative or give thanks
• Do you often go out of your way to help others?
• Have you written a thank-you card in the last 30 days?
• Are you a positive person who is more focused on opportunities instead of obstacles?
• Love Others: We aim to love others like Christ loves us. Our hope is that our lives would be filled and overflowing with love, so that we can make a difference in this world
• Do people often say you are a good listener?
• Do you make decisions based on what’s best for others over yourself?
• Do you often find yourself looking for ways to make others feel empowered, important and appreciated?
• Partnership-Oriented: Internal and external relationships are not transactional. That starts with our team members and the perspective that we need the rest of the team to succeed in order to win personally
• Are you comfortable creating your own structure for work, such as setting work hours, your own priorities, and creating clarity and a work plan from a broad goal?
• Do you tend to be the one who initiates conversations with colleagues, rather than waiting for them to come to you?
• The Sky is the Limit: We have a big vision at Better Together. No one on our team is counting hours or widgets. We are here to get results, and sometimes that will require going the extra mile or doing a job that isn’t technically ours
• Do you often set yourself audacious goals?
• Do you wholeheartedly agree with our principles, which include that people’s lives are made better through work and that we can and will end the foster care crisis?
  
  

The vast majority of those who don’t get hired (or don’t last) at Better Together lack a fit with these values. Be prepared to have very candid conversations about them in our interview process.

Roles And Responsibilities

The Executive Assistant to the CEO will have four key responsibilities. They are:

• Administrative and Operational Support
• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements, including booking flights, lodging, and transportation
• Accompany the CEO to key meetings, conferences, and events across Florida, providing on-site logistical support and ensuring smooth execution
• Screen and prioritize emails, phone calls, and correspondence, drafting responses and acting on behalf of the CEO as needed
• Handle expense reporting, reimbursements, mailing, and other administrative tasks to ensure operational efficiency
• Donor and Key Partner Engagement
• Conduct in-depth research on donors, prospects, key partners, and event opportunities to support strategic outreach and cultivation
• Maintain and update the organization’s donor and stakeholder database, tracking interactions, contributions, and key follow-ups
• Assist in preparing for donor meetings and events by developing profiles, briefing documents, and tailoring communication strategies
• Support the CEO in prospecting for new donor opportunities and deepening relationships with existing partners
• Coordinate logistics and ensure a professional experience for all donor-related meetings, events, and follow-ups
• Data Analysis and Reporting
• Analyze donor trends, stakeholder data, and organizational metrics to identify opportunities for growth and improvement
• Assist the CEO in preparing detailed reports, presentations, and summaries for key donors, board members, and other partners
• Ensure timely and accurate updates to all data and records to support informed decision-making
• Follow up with stakeholders to gather additional information needed for reports, proposals, or ongoing projects
• Event and Travel Coordination
• Plan and coordinate logistics for CEO-focused and strategic events, meetings, and retreats, including scheduling, travel, and preparation of materials
• Conduct research on high-impact events and conferences for potential CEO attendance to maximize donor and partner engagement
• Provide on-site support during key events and meetings attended by the CEO, ensuring smooth operations and a polished experience
• Collaborate with the CEO to execute high-priority initiatives and strategic engagements with donors, partners, and stakeholders
  
  

Requirements

• Residence within Lee County
• Bachelor’s degree in business administration, Non-Profit Management, or a related field (or equivalent work experience)
• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously
• Strong communication and interpersonal skills to interact with various stakeholders professionally
• Proficiency in office software and technology tools, including Microsoft Office Suite and Google Suite and cloud-based collaboration platforms
• Discretion and sound judgment in handling sensitive and confidential information
• Demonstrated commitment to the mission and values of Better Together
• Match Better Together’s core values (described above)
  
  

Preferred Requirements

• Experience working in a non-profit organization, preferably in a capacity related to community development, social services, or humanitarian work
• Knowledge of fundraising principles and practices
• Familiarity with project management tools and techniques
  
  

TIMING, LOCATION AND COMPENSATION

Better Together seeks to fill this position as soon as possible. The organization’s headquarters are in Naples, Florida, but all the Better Together staff reside in Florida. The Executive Assistant to the CEO must reside in Lee County. Better Together has built a highly successful work culture over the past decade with systems and structures designed for clarity, flexibility, and great communication. Key elements of the environment include:

• Weekly in person meetings with clear accountability and the opportunity to solve issues as a team
• Quarterly in-person team meetings at which you’ll build deeper relationships, set clear goals aligned with the Better Together vision, and brainstorm how to seize new opportunities
• An intensive 90-day orientation to familiarize you with the Better Together team, our policies, and how we operate
• Home office setup, including equipment and communication tools you need to hit the ground running
  
  

Compensation and Benefits:

Better Together offers a competitive salary and benefits package, which includes a health benefit and generous paid leave plan. Which includes:

• Medical (99% employer paid, employee only)
• Dental
• Vision
• Life Insurance
• Paid Holidays
• Paid Time off
• Retirement Savings Plan with 50/50 employer match up to 6%
  
  

Better Together is an equal opportunity employer committed to providing a workplace that embraces diversity and inclusion. We comply with the Americans with Disabilities Act (ADA) and ensure that qualified individuals with disabilities are given equal opportunity for employment and advancement within the company.

Please reach out to hiring@bettertogetherus.org with any questions.

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