What are the responsibilities and job description for the Executive Assistant to CEO position at Confidential?
We are a dynamic and fast-growing company committed to excellence. We are seeking a highly organized, resourceful, and professional Executive Assistant to support our CEO in both business and personal capacities. The ideal candidate will be proactive, detail-oriented, and capable of juggling multiple tasks in a fast-paced environment.
Job Description:
As the Executive Assistant to the CEO, you will play a critical role in ensuring the smooth operation of both professional and personal affairs. You will provide high-level administrative support, manage the CEO’s calendar, handle confidential matters, and assist with various personal tasks as needed. This is an exciting opportunity for a skilled multitasker who thrives in a fast-paced, dynamic setting.
Key Responsibilities:
- Executive Support: Manage the CEO’s schedule, including meetings, travel arrangements, and appointments, ensuring efficient time management.
- Communication: Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and staff.
- Personal Support: Assist with personal tasks, including travel planning, errands, event coordination, and handling personal appointments.
- Project Management: Support the CEO with various projects, from research to execution, ensuring deadlines and objectives are met.
- Confidentiality & Discretion: Handle sensitive company and personal information with the utmost confidentiality and professionalism.
- Travel Coordination: Organize business and personal travel arrangements, including flight bookings, hotel reservations, and itineraries.
- Task Management: Prioritize and manage the CEO’s to-do list, following up on tasks and ensuring completion in a timely manner.
- Office Management: Assist in office operations, including organizing meetings, preparing documents, and maintaining office supplies.
Qualifications:
- Proven experience as an executive assistant or in a similar role, ideally supporting C-level executives.
- Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
- Excellent written and verbal communication skills.
- High level of discretion and integrity when dealing with confidential information.
- Ability to adapt quickly in a dynamic and fast-paced work environment.
- Proficiency in office software (e.g., MS Office, Google Suite) and general tech-savviness.
- A proactive problem-solver with excellent attention to detail.
- Flexibility and willingness to work outside regular hours when necessary.
Preferred Skills:
- Previous experience handling both business and personal tasks for an executive is highly desirable.
- Experience with event planning, travel coordination, or project management is a plus.
- Knowledge of office systems and procedures.
Why Join Us?
- Competitive salary and benefits package.
- A dynamic and supportive work environment.
- The chance to make a direct impact on the success of a growing company.
How to Apply:
Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position. We look forward to hearing from you!
Job Type: Full-time
Pay: $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Experience:
- Microsoft Suite: 3 years (Required)
- Google Suite: 3 years (Preferred)
- Executive administrative support: 3 years (Required)
Work Location: In person
Salary : $60,000
