Accounting Specialist

Job Details

West Chester OH - West Chester, OH Finance

Description

Job Summary

Under general supervision, reconcile vendor invoices, resolve billing problems or issues with appropriate departments and process direct shipment customer invoices. Support Accounts Receivable function by processing cash receipts and assisting in collection efforts.

Essential Job Functions/Responsibilities

• Accounts Payable
• Review invoices for accuracy and completeness. Assign G/L account coding to vendor invoices for entry.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Perform 2 or 3 way match of invoices as required.
• Identify and escalate issues in a timely manner; maintain critical vendor accounts.
• Research and collaborate with internal teams in procurement, receiving, shared services, and accounting, driving resolution to disputed invoices.
• Research and resolve invoice discrepancies and issues and build vendor relationships.
• Process direct shipment customer invoices and supporting vendor invoices.
• Upload payment files into bank system for NACHA and positive pay purposes.
• Enter vendor pricing credits and product return credits ensuring all relevant information is correct. Reconcile to product return supporting documentation.
• Set up and maintenance of supplier records following defined supplier onboarding process.
• Maintain a paperless environment by scanning all invoices.
• Accounts Receivable
• Process cash application across multiple business systems.
• Make collection calls and arrange payment plans.
• Assist in researching and resolving unapplied cash.
  

Other Duties & Responsibilities

• Follow established Accounting policies, procedures, and control processes to ensure the accuracy of the financial statements.
• Other duties assigned.
  
  

PHYSICAL DEMANDS

Prolonged periods of sitting or standing and working on a computer and the telephone. Ability to see, speak, and hear.

Compensation

$23hr- $27hr

Benefits

• Competitive medical, vision and dental insurance
• 401k with 4% company match
• Short term, Long term and Life insurance
• Paid time off
• Professional development opportunities
  
  

Qualifications

Minimum Qualifications

• Knowledge of AP and AR systems and processes
• 2 - 3 years of AP and/or AR clerical experience desired.
• Experience with Sage X3 a plus, but not required.
• High level of Microsoft Office (Outlook, Excel) skills.
  
  

Interpersonal Qualifications

• Excellent accuracy, organization, problem-solving, analytical and communication skills are required.
• Collaborative team player with a proactive approach, ready to take initiative and lead projects to success.
• Ability to build relationships within the organization.
• Ability to work under pressure, adapt to changing priorities and maintain high work quality.
• Strong sense of urgency and follow-up skills.
• Ability to make ethical and sound business decisions to continually mitigate risk for the business.
  
  

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.