Executive Assistant

• This person will provide support for 13 individuals, but primary support is for 9 Portfolio Managers (the remaining support for the team is on an ad hoc basis).
• Core responsibilities for the role include heavy calendar management, domestic and international travel coordination, taking notes at meetings, and more.
• Strong communication and organization skills are a must have.
• Being flexible, adaptable, and proactive are critical for success in the role.
• Strong Outlook and calendar management skills are required for this role.
• Direct calendar support experience (managing someone else's calendar) is also required.
• Candidates who have supported multiple individuals in a busy, fast paced environment will be viewed favorably.
• Polished, professional, and articulate. This person will be working with high level individuals and will need to communicate effectively.

Qualifications:

• Minimum of 2 years’ experience within an administrative role in a professional services organization.
• Experience in the investment management industry will be viewed favorably.
• Exposure to global contexts, whether professionally and/or personally, will be viewed favorably.
• Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies.
• Demonstrated strong detail orientation, diligence and overall high work quality.
• Excellent organizational, multi-tasking and prioritization abilities.
• Proactive problem-solving skills and an anticipatory mindset.
• High level of reliability, professionalism and discretion.
• Ability to work under deadlines and to accommodate last-minutes changes.
• Positive, can-do attitude; Flexibility; Sense of humor.
• Typical work schedule is 8 am – 5 pm. Flexibility and overtime may be required by business circumstances.
• Standard hybrid schedule includes working remotely 1 day a week.

Responsibilities:

Duties will include, but are not limited to:

• Proactive calendar management.
• Domestic and international travel itineraries and arrangements.
• Extensive logistical coordination of meetings with various constituencies.
• Producing various detail-intensive materials including client reporting, presentation materials, meeting prep packets, etc.
• Handling daily mail, file systems, expense reporting, etc.
• Supporting various projects including assistance with special events and visitors.
• Developing and maintaining strong, collaborative relationships with multiple internal and external constituencies.
• Other duties as assigned.