Federal Programs Budget Analyst for Private/Non-Public Schools

JOB TITLE:

Federal Programs Budget Analyst for Private/Non-Public Schools

REPORTS TO:

Federal Programs Director

WORK DAYS:

12 Months (240 Days)

SALARY:

Classified Specialist Schedule 14-3

$56,109 – 73,799

LOCATION:

Central Office-Accountant

FLSA Status:

EXEMPT

X

NON EXEMPT

JOB DESCRIPTION:

To assist the Federal Programs Director by serving as a liaison between the Office of Federal Programs and the Finance Department in coordinating, verifying, and supporting all budget activities for Federal Programs according to the policies of the Board and the Alabama State Department of Education. This position also provides assistance to all public and non-public schools in developing and achieving their budget plan and maintaining accurate financial records.

DUTIES AND RESPONSIBILITIES:

Performs the work related to collecting, maintaining (records, files, and data), and reporting district financial and budgetary information.

Provides accounting services essential to the preparation, administration, supervision, and control of the Budget.

Maintains and submits, upon request, accurate, complete, and correct records as required by federal and state law, district policy, and administrative regulations.

Provide assistance to auditors as required.

Cooperates with other members of the Federal Programs staff in planning department goals and objectives.

Assists with monitoring and analyzing all revenues and expenditures during the year for the purpose of maintaining budgetary controls, projecting variances, and correcting errors with journal vouchers.

Assists in the preparation and analysis of all financial statements and reports including the annual eGAP to the State Department of Education

Completes the Equitable Services Calculations for all Title I, II, III and IV

Monitors and tracks federal spending at the private and non-public schools

Maintains and reconciles a variety of ledgers and reports; examines and corrects accounting transactions, prepares journal entries and post to the general ledger.

Serves as a financial resource person to principals and administrators and aids them in developing and achieving their budget plan.

Provides training and technical assistance to principals, administrators, and other staff in budget preparation.

Compiles and reviews annual budget requests from private and non-public school principals and administrators.

Coordinates communication with school principals and administrators regarding the status of their budget request.

Assists in the development of ongoing professional development activities for directors, principals, bookkeepers, and other staff in regards to accounting/fiscal policies and procedures.

Attends staff development conferences as directed.

Adheres to school system rules, administrative procedures, local board policies, and state and federal guidelines and regulations.

Protects confidentiality of records and information about staff and school budgets, and use discretion when sharing any such information within legal confines.

Performs other duties as deemed appropriate by the Director of Federal Programs

QUALIFICATIONS:

Bachelor’s Degree in Accounting or Finance from an accredited College or University, required. A minimum of three (3) years successful experience working with school budgets and budgeting, preparing reports, maintaining account records, setting up procedures, and preparing financial reports preferred. Demonstrated ability with state licensed budgeting, accounting, and payroll software.

APPLICATION REQUIREMENTS:

• Completed Application (Hiretrue)
• Resume (uploaded to application)
• Three (3) returned References (Hireture)

*PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities

REVISED:

January 30, 2025

Please Note: All candidates must submit to a background check (https://www.cogentid.com/al/index_adeNew.htm). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.