What are the responsibilities and job description for the Administrative Business Partner position at BlackRock?
About this role
About Aperio
At Aperio (part of BlackRock), our strategies are designed to put our clients’ and their clients’ interests at the center of our investment advice; to minimize costs and taxes; and to incorporate each client’s unique environmental, social, and governance (ESG) preferences. We are a purposefully growing quantitative/index-tracking investment management business specializing in managing customized equity portfolios tax efficiently.
At Aperio, we work hard and move quickly as a well-coordinated, collaborative team whose exceptional people are focused on providing extraordinary client service. If you are looking for an opportunity to grow and contribute in a fun, industry-disruptive, fast-paced environment, Aperio is the place for you.
About This Role
We are looking for an Administrative Assistant, located in our Sausalito office, to help support the Aperio team, including senior executive members. This will be a front facing position, interacting with both internal and external clients in the office. You will be a member of the office of the COO Team that supports strategic project management and planning, business management, risk and governance, administrative and office services, people initiatives and other special projects. Ideal candidates must have experience working across teams and building relationships, have a high attention to detail, have the ability to own tasks and see them through to completion, be self-motivated, proactive and able to change directions quickly. The ability to collaborate with other members of the admin team to ensure effective management of the office and other administrative services overall is paramount. A strong team player is critical, as he/she will work with colleagues across a number of departments and at all levels whether that be in person, in a hybrid environment or remotely. To be successful you must be comfortable adapting to different ways of connecting with people, both in person and virtually.
Key Responsibilities
Executive Support
Schedule meetings while demonstrating flexibility and problem-solving ability to adjust or prioritize schedules based on last-minute changes
Reserve conference rooms, arrange catering, audio/video and other essential services to ensure meetings run smoothly
Coordinate travel arrangements and submit expense reports in a timely manner using Concur
Learn and understand BlackRock systems, policies and procedures and implement them in daily tasks including liaising with various groups such as finance, risk and the COO team to accomplish tasks
Reception and Office Services
Meet and greet clients and visitors
Distribute mail
Order office supplies, pantry items and other items as needed
Liaise with facility management teams, security, cleaning and building management as needed
Answer and direct phone calls
People Initiatives
Plan and coordinate team activities and events (lunches, team meetings and social events)
Partner with HR to welcome new joiners to the office and make them feel connected
Provide support for talent practices within the Aperio business unit including recruitment, hiring and programs to promote employee engagement and retention
Promote a fun and collaborative work environment
Special projects as assigned
Qualifications
5 years of administrative experience, preferably at a large organization
Adapts well to changing plans and priorities; deals comfortably with ambiguity
Ability to work independently and assume additional responsibilities as required
Desire to provide outstanding service to internal and external clients
Ability to manage competing priorities and meet tight deadlines
Excellent written and verbal communication skills
Strong computer skills (Word, Excel, Powerpoint and Outlook)
Experience using Concur, Coupa, KY3P or similar business management tools highly desirable
A high level of attention to detail
Discretion in dealing with confidential information
Bachelor’s degree is strongly preferred
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week; some business groups may require more time in the office due to their roles and responsibilities. Beginning in September, all employees will shift to at least 4 days in the office per week, with the flexibility to work from home 1 day a week. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.
We recruit, hire, train, promote, pay, and administer all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person’s appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses.BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.Salary : $75,000 - $120,000
