What are the responsibilities and job description for the Executive Assistant to Co-Founders at Fast-growing HealthTech Startup position at Bloom Talent?
Innovative healthtech startup is looking for an Executive Assistant to support their Co-Founders. With their recent Series B funding and plans to almost double in size by EOY, this is an incredible opportunity to be a thought partner to the Co-Founders during this exciting growth stage and grow alongside the organization! Provide strategic support to the Co-Founders through calendar management, inbox prioritization, travel planning, meeting prep and follow-up, while maintaining a pulse on team dynamics. You will also oversee their new office space, facilitate cross-functional collaboration, and help with culture-building initiatives. Someone who brings positive energy to the team, excels at identifying patterns & efficiencies, and is meticulous with the details. Previous experience supporting senior leaders at a high-growth startup is a must. This is a hybrid role, 3 days/week, based near Union Square in San Francisco. 150-170K DOE equity, amazing benefits package for employees and dependents, 401k, flexible PTO, and a fun, collaborative team culture!
Responsibilities:
- Provide comprehensive support to the two Co-Founders, including calendar management, prioritizing meetings, and optimizing daily schedules to ensure smooth operations.
- Act as a key point of contact for internal and external stakeholders, handling correspondence, emails, and calls with professionalism.
- Support meetings by preparing agendas, taking notes, and tracking follow-ups and action items.
- Manage travel logistics and itineraries for domestic and international trips, coordinating all accommodations and on-the-ground details.
- Monitor team dynamics, identify operational challenges, and flag relevant patterns or concerns to leadership.
- Coordinate cross-functional activities, such as gathering updates for all-hands meetings or ensuring team-wide alignment on initiatives.
- Plan and execute internal events, off-sites, and team-building activities to support company culture.
- Assist with onboarding new employees and contribute to fostering a welcoming and inclusive workplace culture.
- Oversee office operations at their new space, including vendor and general workspace management.
- Continuously improve processes and workflows to increase efficiency and support strategic goals.
- Handle confidential and sensitive information with discretion and integrity.
- 4 years of experience as an Executive Assistant or similar role, preferably in a high-growth startup tech environment.
- Experience supporting leadership in early- to mid-stage startups is highly preferred.
- A proactive and resourceful problem-solver who thrives in fast-paced and ambiguous environments.
- Strong business acumen with the ability to identify patterns, stay informed on company context, and serve as a thought partner to leadership.
- Friendly, thoughtful, and outgoing demeanor with a natural ability to bring positive energy to the workplace.
- Strong written and verbal communication skills, with the ability to articulate ideas clearly and iterate in real time.
- Detail-oriented with excellent organizational and time-management skills; able to juggle multiple priorities with a high degree of accuracy.
- Tech-savvy. Familiarity with tools such as Zoom, Slack, GSuite, Notion, Rippling, and Linear or similar platforms.
