What are the responsibilities and job description for the Team Executive Assistant/Office Manager at Fast-growing AI Startup position at Bloom Talent?
Well-funded Series B AI startup is looking for a Team Executive Assistant/Office Manager to support their Co-Founders. This is an incredible opportunity to join a dynamic team backed by notable investors and with impressive revenue and valuation as they scale rapidly! In this role, you will partner with the existing Executive Assistant to provide admin support to the three Co-Founders through calendar management, email support, and travel coordination, while also helping with office operations and event planning. This team is energetic and collaborative, comprised of driven individuals, including former founders, athletes, and alumni from well-known tech and AI companies who share an innate drive to succeed and accomplish ambitious goals. Someone proactive who can hit the ground running, is extremely detail-oriented, and excited about wearing multiple hats in a fast-paced environment. This is an in-office role, 6 days/week, Monday through Saturday, based in San Francisco. 100-145K DOE
Responsibilities:
Qualifications:
- Provide administrative support to the Co-Founders through calendar and inbox management.
- Coordinate travel arrangements for the executives.
- Partner with the existing Executive Assistant to support the Co-Founders, team, and office.
- Draft and edit communications, including emails and presentations.
- Serve as a key point of contact for external stakeholders such as customers, candidates, and investors.
- Support office management tasks in partnership with the other Executive Assistant, including helping with the upcoming office move, vendor management, etc.
- Assist with planning internal and external events.
- Take on additional projects and responsibilities as needed in a fast-growing environment.
- Demonstrate flexibility in role as responsibilities may shift while coordinating with the other EA.
- Previous 2 years of experience as an Executive Assistant, Operations, or similar role in an early-stage, fast-paced environment,
- Extremely detail-oriented with strong organizational skills.
- Able to manage multiple priorities in an ever-changing environment.
- Comfortable and flexible about wearing multiple hats. Willing to pitch in on projects and tasks outside the scope of the role.
- Willing to give feedback and contribute ideas.
- Tech-savvy. Familiarity with Superhuman, GSuite, Slack, and Notion is preferred.
