Office Manager

Job Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will have strong leadership skills and a comprehensive understanding of office management practices. This role requires excellent communication abilities, attention to detail, and the capacity to manage various administrative tasks efficiently.

Responsibilities

• Manage front desk operations, ensuring a welcoming environment for visitors and clients.
• Coordinate human resources functions such as employee onboarding and maintaining personnel records.
• Implement and maintain office policies and procedures to enhance operational efficiency.
• Supervise administrative staff, providing guidance and support to ensure team effectiveness.
• Handle phone etiquette with professionalism, addressing inquiries and directing calls appropriately.
• Organize meetings, prepare agendas, and take minutes as necessary.
• Maintain an organized filing system for both physical and digital documents.
• Assist in managing office supplies inventory, placing orders as needed.
• Manage client intake, billing, and insurance coordination
• Ensure smooth communication between therapists, families, and staff
• Maintain accurate records and compliance with HIPAA regulations
• Support a positive, welcoming environment for clients and team members

Requirements

• Proven experience in office management or a similar administrative role.
• Experience in medical or therapy office management preferred
• Strong knowledge of budgeting processes and payroll systems.
• Excellent phone etiquette and communication skills, both verbal and written.
• Proficiency in office software applications (e.g., Microsoft Office Suite).
• Ability to manage multiple tasks while maintaining attention to detail.
• Experience in team management with a focus on fostering a collaborative work environment.
• Familiarity with human resources practices is preferred but not mandatory.
• Strong organizational skills with the ability to prioritize effectively.
• Knowledge of insurance billing and authorizations is a plus
• Excellent communication and customer service abilities
• Passion for supporting children and families in need of ABA therapy

Why Join Us?
✨ Meaningful work that makes a difference in children’s lives
✨ Friendly, supportive team environment
✨ Competitive salary

If you are a motivated individual looking to contribute to a dynamic team while ensuring smooth office operations, we encourage you to apply for this exciting opportunity as an Office Manager.

Job Types: Full-time, Part-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Ability to Commute:

• Kilmarnock, VA 22482 (Preferred)

Ability to Relocate:

• Kilmarnock, VA 22482: Relocate before starting work (Preferred)

Work Location: In person

Salary : $20 - $24