What are the responsibilities and job description for the Administrative Operations Coordinator position at BlueForge Alliance?
About BlueForge Alliance (BFA):
BlueForge Alliance is an agile program integrator positioned to meet the demand to build capacity for the defense industrial base. We are a unifying organization converging technology, manufacturing, economics, and state and federal government to provide a forward-facing, federated umbrella with national visibility.
As a non-profit, neutral convener, BlueForge Alliance aligns strategy with execution to coordinate regional stakeholders, assess and propose high-value efforts, and rapidly establish and deploy U.S. Department of Defense investments. By streamlining competing priorities and viewpoints, we aim to increase manufacturing capacity and technology adoption, boost the number of available suppliers and diversify investment into the defense industrial base.
Position Summary:
The Part-Time Administrative Operations Coordinator is responsible for supporting the smooth operation of the BlueForge Administrative Operations with a specific focus on IT services in alignment with business needs. This role involves providing administrative assistance across departments and facilitating IT-related processes, both directly and indirectly impacting operational functions. In addition to the following details, by being a BlueForger, you will be expected to uphold and exemplify our values of Belonging, Selfless Service, Integrity, Leadership, Respect, and Excellence. We uphold these values upon a backbone of humility driven by a culture of safety, vulnerability, and purpose.
Essential Duties and Responsibilities:
- Work with management to select products and negotiate buying terms with vendors, including price and delivery.
- Oversees order placement and delivery.
- Maintain the inventory of licenses for all purchased software.
- Conduct market research and competitive analysis to identify growth opportunities.
- Prepare monthly and quarterly spending reports to analyze expenditures and make improvements.
- Manage the change management cadence, documentation and communications
- Manage and administrate the BFA Information Technology mailbox
- Collect metrics and create reports on the helpdesk ticketing process
- Monitor and track office supplies, equipment, and inventory levels.
- Assist with the implementation of operational processes and procedures.
- Maintain strong communication and collaboration with other departments to ensure operational needs are met.
- Assist with special projects as assigned by management.
- Handle confidential and sensitive information in a professional manner.
- Support compliance and regulatory document management when necessary.
- Performs other related duties as assigned.
