What are the responsibilities and job description for the Student Admin Assistant - Contracts position at BlueForge Alliance?
BlueForge Alliance is an agile program integrator positioned to meet the demand to build capacity for the defense industrial base. We are a unifying organization converging technology, manufacturing, economics, and state and federal government to provide a forward-facing, federated umbrella with national visibility.
As a non-profit, neutral convener, BlueForge Alliance aligns strategy with execution to coordinate regional stakeholders, assess and propose high-value efforts, and rapidly establish and deploy U.S. Department of Defense investments. By streamlining competing priorities and viewpoints, we aim to increase manufacturing capacity and technology adoption, boost the number of available suppliers and diversify investment into the defense industrial base.
Position Summary:
The Student Admin Assistant provides administrative assistance to the Contracts and Procurement Team. This role is intended to be an opportunity for a current student to apply their skills in the workplace, build professional relationships, and contribute to the success of our organization. In addition to the following details, by being a BlueForger, you will be expected to uphold and exemplify our values of Belonging, Selfless Service, Integrity, Leadership, Respect, and Excellence. We uphold these values upon a backbone of humility driven by a culture of safety, vulnerability, and purpose.
Essential Duties and Responsibilities:
- Data Entry into CostPoint and SmartSheet
- Data correction into CostPoint
- Review & Enter vendor data in CostPoint & SmartSheet
- Maintain a clean and organized work environment.
- Performs other related duties as assigned.
- Ability to work a minimum of 10 hours per week, but no more than 29 hours per week.
Supervisory Responsibilities:
None
Required Skills/Abilities:
- Strong organizational and time management skills, with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficient in using Microsoft Office Suite. CostPoint and SmartSheet knowledge not required.
- Ability to work independently and part of team, prioritizing tasks in a fast-paced environment.
- Demonstrate professionalism and confidentiality when handling sensitive information.
- Strong attention to detail and accuracy.
- Punctual and reliable.
Education, Certifications, and Experience:
- Currently enrolled as a student in a high school, college, or university program.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 20 pounds at times.
Travel Expectations:
- Expected travel: NONE
BlueForge Alliance provides equal employment opportunities to all employees and applicants for employment. The company prohibits discrimination and harassment based on any characteristic protected by federal, state and local laws.
To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. All roles are security sensitive, and employment is contingent on a criminal history check and credential verification.
The ability to perform essential job functions, with or without reasonable accommodation, is required. Reasonable accommodations will be made to help enable qualified individuals with disabilities to perform the essential functions. The job description outlines key responsibilities, but the position may include additional duties.
