What are the responsibilities and job description for the Accounts Receivable Specialist position at Bluejack National?
Bluejack National is a private residential club for those who want to live in laid back luxury and we are committed to creating exceptional lifestyle experiences one family, one member, one guest at a time. If you are as passionate as we are to deliver on that promise, then Bluejack National may just be the place for you! This job description will outline the essential responsibilities to the role. We do work as a team, and as such, you may also be asked to help in other roles or tasks, and it is expected that you are willing to assist.
Job Title: Accounts Receivable Specialist
Department & Department Number: Admin. & Accounting – 110
Directly Reports To: Managing Director of Financial Planning and Analysis & Controller
FLSA Status: Hourly
SUMMARY of our Cultural Beliefs:
Be Dependable.
I am loyal to the team and committed to the Bluejack mission and experience.
Integrity First.
I am accountable to be honest and always do the right thing.
Value People.
I empathize and respect others.
Speak Up.
I seek, listen and provide candid feedback to improve performance.
Empowerment.
I have the skills, resources and authority to create memorable experiences.
Be Remarkable.
I seek ways to be extraordinary and deliver a positive impact every day.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
- Handle member statement inquiries and process member statements in a timely and accurate manner.
- Manage deferred dues processing and maintain the dues schedule for accurate financial reporting.
- Record RMA revenue and expenses accurately on member accounts.
- Process daily cash (checks) and ensure proper separation of duties within cash handling processes.
- Post and reconcile daily POS transactions.
- Follow up on all delinquent accounts via letters and phone calls to ensure timely payments.
- Perform reconciliation of accounts receivable-related balance sheet accounts.
- Enter and reconcile Club Holdings transactions as part of the daily accounting process.
- Reconcile deposits and Club Holdings bank accounts to ensure accuracy.
- Assist in creating and maintaining Accounting Standard Operating Procedures (SOPs).
- Participate in the implementation of new Accounting Software (Northstar, going live on 03/01/2024).
- Bring a positive attitude and be ready to assist in various departments as needed.
- Cross-train in Accounts Payable and General Ledger functions to support the overall department.
Minimum Qualifications (Knowledge, Skills, and Abilities)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prior experience in an accounts receivable or accounting role is highly desired.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Excel and other accounting software; experience with Northstar is a plus.
- Ability to communicate effectively and professionally with internal and external stakeholders.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
Education:
High school diploma or equivalent; an associate's degree in accounting or related field preferred.
LICENSES AND CERTIFICATIONS:
Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. Our property sits on 767 acres and features many indoor and outdoor facilities that make up the work environment. While performing the duties of this position, the employee is regularly required to stand and move around for the entirety or majority of their shift. The employee may be working outside or inside and in different types of weather including excessive heat, cold temperatures, rain and sunshine. While performing the duties of this position, the employee is also regularly required to push, pull, bend, lift and/or move up to 50 pounds. Likely this role will require the ability to drive a golf cart to transport from one area of the property to another in a safe and secure manner.
We are an equal employment opportunity employer.
ACKNOWLEDGMENT:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
