Office Manager

Administrative Assistant/Project Coordinator – Join a High-Energy, Fast-Paced Team!

Are you a proactive multitasker with a passion for keeping things running smoothly behind the scenes? We're on the lookout for a sharp, detail-driven Administrative Assistant to support our dynamic team. In this essential role, you'll be the organizational heartbeat of our operations—streamlining communications, handling vital documents, and helping projects move forward without a hitch.

What You'll Do:

• Keep project data and timelines up-to-date in internal and third-party systems.
• Be the friendly first point of contact for incoming calls and correspondence.
• Provide critical clerical support—data entry, filing, and digital organization.
• Assist with customer service, responding to inquiries and resolving issues quickly and professionally.
• Coordinate permits and licenses necessary for active projects.
• Collaborate with project managers and accounting to ensure accurate, on-time invoicing.
• Proactively identify potential roadblocks and work with the team to clear them.
• Track contracts, purchase orders, submittals, and create close-out manuals.
• Draft and distribute internal and external communications.
• Support meeting prep and take on various office management tasks, from ordering supplies to vendor coordination.
• Generate ad hoc reports and provide additional support as needed.

What You Bring:

• Strong organizational chops with a love for details and deadlines.
• Proficiency in Microsoft Office (especially Excel, Word, PowerPoint) and MS Project.
• Experience in fast-paced sectors like telecom, construction, utilities, or wireless is a big plus.
• Excellent communication skills—clear, concise, and professional.
• A collaborative, can-do attitude with the flexibility to take on whatever the day throws your way.

What to Expect:

• Full-time role, Monday through Friday (8 AM – 5 PM), with occasional overtime.
• Minimal travel required.
• You'll be working in a professional office environment.
• Must be able to occasionally lift or move up to 25 pounds.
• Pre-employment background and drug screening required, including participation in a random testing program.

Qualifications:

• High school diploma or GED required; Bachelor’s degree preferred.
• 5–7 years of relevant experience preferred.

BlueSky Resource Solutions is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.