Temp Office Administrator

Great Brands – Bigger Purpose

As a Certified B Corporation, Bonterra Organic Estates (formerly Fetzer Vineyards) is grounded in the transformational goals of the regenerative business. Since our founding in 1968, we have been driven by excellence, innovation and longstanding commitments to the environment and responsible business practices.

Part of global powerhouse Viña Concha y Toro, Bonterra Organic Estates is focused on crafting wines made from organic and Regenerative Organic Certified® grapes from our facility in Mendocino County, California, including category leader Bonterra (named the 2016 Wine Enthusiast American Winery of the Year); sustainability standout Fetzer; and 1000 Stories, California's original Bourbon barrel-aged wine.

In the role of Temporary Office Administrator, you will be responsible for processing, capturing and providing follow up on necessary information for the Vineyards, Grower Relations, and Operations departments. This role is vital to the efficient operation of the department through professional administrative support in the areas of compliance, inventory, expense and invoice processing, data tracking and general departmental support. This role reports to the Controller.

Location & Hours

This part-time role may be performed remotely. Average hours per week are estimated to be 16 – 20 hours.

Essential Responsibilities

Daily/Weekly

• Vineyard Team Internal Labor Log - Data entry of vineyard employees’ hours, location and tasks
• Farm Labor Contractors (FLC) Labor Log & Invoice Tracking – Data entry of FLC hours, location and tasks
• Bulk Wine Purchases –
  • Purchase Requests
  • Winemaker Database (WMDB) contract
  • Notify Shipping Team
• Vineyard Purchases –
  • Purchase Request
  • SAP goods receipt (M&GO)
  • Send invoices to Accounts Payable
• VIM – Invoice coding for Vineyard, Grower Relations, etc.
• Fiori – Vendor and customer creation requests

Monthly

• Fuel Log Reports
• Internal Labor Log Report
• FLC Accrual Report
• Concur Expense Reports
• Vineyard Checklists
  • Pond Staff Gauge Readings
  • SPCCP Ranch Checklist
  • Daily/Monthly Vehicle Checklists
• Certificate of Insurance (COI) Check – Ebix
  • Vineyard & Shop Vendors

Harvest

• Service Entry Sheets
  • ML81N
• Harvest Notifications

Must Requirements

• Degree in Business Administration, Human Resources or related field preferred with 2 years of related professional or administrative experience; or equivalent education/experience combination
• Strong administrative and time management skills with ability to manage one’s own time schedule and resources needed to complete tasks according to expectations
• Demonstrated ability to prioritize tasks, independently plan, coordinate and complete projects with accuracy and within designated timeframe
• Communication: Requires exceptional written and verbal communication skills and the ability to develop and maintain effective working relationships with all levels of internal and external contacts, employees, vendors and guests
• Advanced computer skills in SAP, Microsoft 365 Office applications including Word, PowerPoint, Excel; email and database applications; Internet and related programs
• During busy periods, effort will be made to provide employees with adequate advance notice should overtime become necessary. All overtime work must have the prior authorization of the employee’s supervisor before it is performed. 

 Preferred

• Bilingual English/Spanish (reading, writing, speaking) a big plus, but not required
• Advanced Excel skills with working knowledge of pivot tables; look ups

Additional Comments Management retains the discretion to add or change the duties of the position at any time

Physical Requirements Ability to lift and carry up to 20 lbs. on an occasional basis; push and pull up to 30 lbs. on an occasional basis; ability to sit and work at a desk for long periods of time; requires ability to walk and stand; reach outward and upward, climb, crawl, squat, kneel, and bend; requires hand and finger dexterity for keyboarding and working at computer for extended periods of time.

Compensation The hourly range for this role is $24 to $31 per hour. Actual rates will vary and are based on a candidate’s relevant education, qualifications, experience, skillset, competencies, internal equity, location and alignment with market data.

Benefits First day Tax Savings (401k with company match), California Paid Sick Leave, Company Holidays

Location This is a remote role. Estimated part-time hours per week are anticipated to be 16-20 hours.

About Bonterra Organic Estates Part of the Viña Concha y Toro family of wineries since 2011, our California winery operation includes Mendocino County winery, production and approximately 830 acres of vineyard locations. The company employs approximately 220 across the United States. 

Apply online https://recruiting2.ultipro.com/FET1003FETZ/JobBoard/c6d65af3-319c-4d5a-8905-6818e98b821b

Requires successful completion of criminal background and drug screen. AA/EOE/M/F/D/V   You will be required to submit verification of your citizenship or legal right to work in the United States at the time of an offer of employment.

See our privacy policy online: https://www.bonterra.com/privacy-policy

Employee Rights under FMLA:

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf

Salary : $24 - $31