Executive Administrative Assistant

Our Mission

Our mission is to solve the most important and fundamental challenges in AI and Robotics to enable future generations of intelligent machines that will help us all live better lives.

We are looking for a well-organized, passionate person with an interest in making an impact across the entire company. The Executive Assistant will be responsible for delivering best-in-class administrative support to the Executive Director of a fast growing organization.   This is a fully onsite role based in Cambridge.

• Work independently with a high level of integrity and discretion while handling and maintaining highly confidential and sensitive information
• Provide proactive administrative support to the executive director, including scheduling meetings, preparing agendas, taking minutes and sending out follow up action items
• Interface with C-level executives internal and external to the company virtually, locally and internationally
• Manage complex, rapidly shifting calendars with minimal guidance, making recommendations to organize and optimize leaders’ time
• Assist with board and company meetings; preparing agendas, slides, meeting materials on behalf of the executive team
• Work closely and effectively with the Chief of Staff
• Coordinate complex virtual meetings, international and domestic travel, accommodations and logistics
• Complete expense reports
• Greeting guests and providing general administrative support to employees
• Scheduling external guest presentations, speaker series and internal workshops
• Working with other administrative support to organize both internal and external special events/parties

• 15 years of high level, complex executive administration work experience at the SVP or C-level
• Power user of both Microsoft Office and Google GSuite
• Demonstrated ability to take initiative, anticipate needs of executives and their teams and exercise independent, sound judgment
• Strong organizational skills that reflect ability to perform and prioritize multiple complex tasks seamlessly
• Demonstrated attention to detail and project manage key strategic initiatives
• Excellent verbal and written communicator with the ability to interact with people of all levels in a confident, professional manner

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary : $73,900 - $93,600