What are the responsibilities and job description for the Executive Assistant position at Boston Government Services?
Boston Government Services, LLC. (BGS) is seeking for an Executive Assistant to support the executive team in Washington, DC.
BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction.
We are passionate about our culture! At BGS, we hire people who will bring their whole self to work each day because we value operating with openness and inclusivity, welcoming and respecting all. BGS cares for each employees' well-being by offering a comprehensive benefit package and providing a culture of exciting work, excellence, and fun.
If you align with BGS' company values and culture, we would love for you to explore opportunities to join our growing team by checking out the job description below!
Responsibilities:
- Works independently to support senior executives with administrative tasks (sometimes of a confidential nature).
- Keep abreast of key issues, commitments, and priorities of leadership team.
- Perform market research activities and data entry into pipeline management tool.
- Prepare and/or edit corporate documents (e.g., presentations, meeting materials, corporate reports, correspondence, etc.).
- Maintain calendars, including scheduling of meetings and assisting with coordinating local office events.
- Coordinate registrations for conferences and tradeshows, including exhibiting and sponsoring.
- Assist in the planning and execution of special projects, ensuring deadlines are met and deliverables are of the highest quality.
- Coordinate desk and office space for visiting staff.
- Manage catering orders and food and beverage needs, including stocking breakroom.
- Prepare letters and packages for shipment.
- Independently complete requests as needed, refer appropriate requests to other staff members, forward appropriate requests to appropriate manager.
- Demonstrate judgement and initiative within provided guidelines.
- Coordinate travel arrangements and travel itineraries, including preparation of detailed expense reports.
- Coordinate and organize meetings, conference calls and video conferences, and arrange for conference rooms, and equipment as needed.
- Prepare, collect, review, and distribute meeting agendas.
- Independently anticipate problems and changing priorities, and alert manager as appropriate.
- Build and maintain positive relationships with internal and external stakeholders, representing the executives with professionalism and courtesy.
- May handle highly sensitive, business proprietary information. Must maintain strict confidentiality and handle sensitive information with the utmost discretion.
- Draft and proof correspondence and capture meeting notes accurately and concisely.
- Performs other tasks as required.
- Must be US citizen.
- Successful drug screening.
Minimum Qualifications:
- Associate's degree in English, Communications, Journalism, or Business Administration, or relevant discipline.
- 10 years of experience in a high-level executive administration role or similar function
- Proven experience building and implementing administrative systems from scratch
- Experience performing administrative tasks for multiple individuals.
- Experience managing confidential information with discretion
- Strong attention to detail and excellent organizational skills
- Project management and problem-solving skills with impeccable multi-tasking abilities
- Professional presence and ability to interact effectively with clients and partners
- Ability to handle matters expeditiously and proactively, meet deadlines, and follow-through on projects to successful completion and exercise sound judgment and decision-making.
- Mastery of English grammar, mechanics, and usage.
- Advanced computer skills (Word, Outlook (including Calendar), Excel, Access, Adobe Acrobat, Power Point, Visio, etc.).
- Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly
Preferred Qualifications:
- Bachelor's degree highly desired.
- Knowledge of technical vocabularies and terminology common to federal government contracting.
- Detail oriented work ethic and ability to manage multiple assignments simultaneously.
- Excellent oral and written communication skills.
- Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
- Must be proactive with the ability to work autonomously with strong follow through and ability to meet deadlines.
- Proven administrative capability including the ability to multi-task while maintaining attention to detail and accuracy.
- Must be able to operate effectively in an extremely fast-paced, high energy, environment.
- Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
- High level of professionalism and ability to collaborate with all levels of the organization.
Regarding Location/Work Arrangement:
- This position is located in Washington, DC and is a hybrid work arrangement.
Benefits:
BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.
Starting compensation for this role typically salary ranges between $70,000 and $90,000 annually is commensurate with experience relative to the position and may vary based on candidate geographical location.
EEO:
BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Exclusive Agreement Disclaimer:
BGS has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.
Boston Government Services, LLC is an Equal Opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Salary : $70,000 - $90,000
