What are the responsibilities and job description for the Executive Assistant position at Boston Hire?
Downtown Top Private Equity firm seeks an Executive Assistant to support the Managing Director. Ideal candidate will have 7 years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills, quantitative reasoning ability, and a rigorous work ethic. Outgoing yet professional personality is a must! Company offers two days remote and generous bonus!
Responsibilities Include:
Provide an executive level of administrative support which will include but is not limited to phone and email management, correspondence, calendar organization, task management
Prepare correspondence, detailed itineraries, and coordinating client events.
Handle all database management and help managed a busy calendar.
Assist with marketing campaigns and initiatives, such as updating clients, vendors and sending and coordinating email blasts and managing all platforms
Serve as the key contact person for clients by providing a concierge-level of service
Manage the Presidents office lots of interaction with outside clients.
Assisting Executives with calendar management / travel arrangements
Organizing, updating and maintaining client information within company database
Attending meetings as needed, taking detailed notes to support the Executives
Office management responsibilities as needed; back up support to front office, assist in planning and attending company events/seminars
Ideal Requirements:
Bachelor’s degree required
Financial Services/Consulting industry experience preferred
7-10 years of relevant experience; supporting C level Executives.
Willingness to help others in the office
Ability to work with fast pace team; multi-tasking is essential for this position
Proficient knowledge of Microsoft Word, Excel and PowerPoint.
Capable of developing proficiency in other software CRM programs/ social media platforms experience preferred
Strong written and verbal communication skills
Salary : $120,000 - $150,000
