What are the responsibilities and job description for the Accounts Payable Assistant position at Botanica Landscaping?
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Job Overview
The Accounts Payable Assistant at Botanica is responsible for our corporate credit card program, accounts payable, and various other finance and accounting functions. Key duties include implementing and owning the corporate credit card program, managing vendor setup and relationships, processing vendor invoices, conducting account reconciliations, distributing reports, and supporting fellow members of the finance and accounting team. This role also involves analyzing financial data, developing process improvements, and making recommendations to improve efficiency and effectiveness.
Responsibilities and Duties
Accounts Payable:
Own the accounts payable function at Botanica
Analyze existing accounts payable processes and implement improvements to enhance efficiency and accuracy
Set up new vendors in Net Suite
Collect, maintain, and audit vendor W-9s and current insurance information
Process and record purchase orders and vendor payments
Ensure accounting for outgoing payments is appropriate
Support the annual insurance audit process
Analyze and report purchases subject to sales or use tax
Other Accounting and Finance Functions:
Execute financial close activities, including accounting accruals and journal entries as well account reconciliations
Reconcile credit card accounting entries in Net Suite to card statements and transaction detail
Record non-client cash receipts in Net Suite
Update and distribute recurring reports with current information
Assist with processing client invoices and collections as needed
Work on special projects and support other members of the finance and accounting team
Job Requirements
3 years of experience in accounts payable or accounting
Experience with accounting software
Proficiency in Microsoft 365 (Excel, Outlook, Word)
Effective prioritization and problem-solving skills
Demonstrated ability to analyze the payables process and make recommendations
Excellent verbal and written communication skills
PREFERRED EXPERIENCE:
Associate's or Bachelor’s degree in accounting or related field
Experience with ERP systems
Experience with Net Suite
AP or accounting experience in construction or landscaping industries
Experience in process improvement or project management within a finance function
The Perks
401(k) plan with company match
Medical insurance
Dental insurance
Vision insurance
FSA/HSA
PerkSpot
Long-Term Disability and Life Insurance
Paid time Off
Tuition Reimbursement (after one year of service)
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.