Bookkeeper / Office Administrator

We are a fast-growing family owned and operated party rental and entertainment company.  We are seeking an experienced Bookkeeper / Office Administrator. The ideal candidate is a detailed, self-starter who thrives in a fast-paced, team-focused environment. Applicants should be proficient and experienced with QuickBooks, Payroll Processing, Word and Excel. Experience in the entertainment industry is a plus. If you like working in a fun, fast-pace and energetic environment with terrific employees and customers, this may be the place for you.

Full Time $23-$25 an hour.

Payroll Responsibilities

·        Inputting new hire information and update payroll records

·        Tracking, data entry, and processing employee’s timesheets

·        Ensuring accurate and timely payroll checks for each payroll period

·        Tracking and reporting employee benefits, raises, and vacation/PTO

·        Maintains payroll guidelines by writing and updating policies and procedures

·        Remitting payroll, income, sales and use taxes

Bookkeeping Responsibilities

·        Processing weekly customer payments and prepare bank deposits

·        Filing customer contracts and driver payment sheets

·        Performing accounts receivable functions including issuing invoices and collecting on past due accounts and accounts with deposits due

·        Reconciling monthly bank statements, credit cards, cash accounts, and monitoring cash flow.

·        Collecting, organizing, and filing invoices and checks

·        Tracking charges and refunds

·        Review year end W3, W2, 1099-Misc, 1096 and filings

·        Performing accounts payable functions, bill processing, checks, and paying vendors and entertainers

Administrative Responsibilities

·        Process onboarding of new employees

·        Maintain and monitor the employee onboarding program

·        Maintain, update, and prepare new hire employee handbooks

·        Assist with overflow from sales staff (voice mails, emails, online requests)

·        Assist with documenting company processes and procedures

·        Reach out to vendors and entertainers to gather documents needed to initiate contractual relationships

·        Request Certificate of Insurance for customer events

·        Follow up with customers to thank them for their business

·        Prepare and tally customer service surveys for special projects and mailings using Constant Contact

·        Order and maintain office supply inventory

·        Prepare and collate paperwork for upcoming orders/deliveries

·        Collect, log in and scan client documents

·        Prepare internal reports, engagement letters, proposals

·        Assist Managers by performing various administrative functions

·        Assist with managing vendors, vendor negotiation and contracts.

·        Monitor, order and distribute employee uniforms

·        Copying, faxing, printing, distribution of documents, filing and data entry.

·        Other duties as requested

Essential Qualifications:

• Minimum of 3 years QuickBooks, bookkeeping, in an accounting related field.
• Preferred Bachelor’s Degree in Accounting, Finance, Business or similar field.
• Proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc)
• Strong knowledge of Quickbooks.
• Experience with Microsoft Excel - pivot tables is a plus.
• Great organizational skills and detail oriented with the ability to plan and multitask
• Has excellent written and verbal communication skills, especially in listening to and following directions.
• Exhibits meticulous attention to detail and process oriented.
• Able to quickly adapt to changing job requirements.
• Maintain confidentiality of business financials
• Requires a positive attitude and a stronger team player
• Typing speed: minimum of 40 wpm
• Able to exercise effective judgment and creativity to changing needs and situations.
• Strong ability to start and finish projects with limited supervision.
• Excellent interpersonal skills and a proven track record of working well with others
• Experience with processing timesheets and payroll
• Experienced in handling a wide range of administrative tasks
• Flexible to changing responsibilities
• Ability to adjust daily priorities to meet changing demands
• Must satisfactorily pass drug screening and a background check.
• Able to lift 25lbs

Salary : $23 - $25