What are the responsibilities and job description for the Accounts Payable Specialist position at Bowen?
Job Title: Accounts Payable/Receivable Specialist
The Opportunity: We are seeking a detail-oriented and people-focused Accounts Payable/Receivable Specialist with 5 years of experience, preferably in construction or a related industry, to join our dynamic accounting team. The ideal candidate is a team player who enjoys vendor interaction and thrives in a fast-paced environment. This role is responsible for day-to-day AP functions, vendor relationship management, and supporting expense and credit card systems. This role is also responsible for managing incoming payments and ensuring receivables are applied correctly.
Who We Are: Our people are our strength. As an employee-owned national construction company, we prioritize collaboration, innovation, and continuous improvement. We're committed to fostering a culture of growth and empowerment, where every team member is valued and supported.
What You’ll Do:
Payables:
- Enter invoices accurately and efficiently, including coding and verification of amounts, retainage, and tax.
- Review and release draw holds on invoices in coordination with project teams
- Manage weekly check runs, ensuring all payment processes are executed on time.
- Build and maintain positive vendor relationships; provide timely status updates
- Manage and process expense reports and credit card transactions using SAP Concur.
- Perform vendor audits and resolve discrepancies with invoices or payments.
- Monthly equipment leases
- Collaborate with internal departments to ensure timely and accurate AP processing.
- Maintain accurate records and documentation in compliance with company policies and accounting standards.
Receivables:
- Apply incoming payments to customer accounts
- Assist with reconciling customer accounts and resolving any discrepancies
- Maintaining accurate records of all receivable transactions
- Coordinating with internal departments to resolve billing and payment issues
- Prepare weekly aging reports
Must-haves in a Candidate:
- High school diploma
- 5 years of Accounts Payable experience; construction industry experience strongly preferred.
- Proven customer service skills with the ability to prioritize and be flexible in a fast pace- environment with competing priorities
- Excellent interpersonal and communication skills both verbal and written
- Strong critical thinking and prioritization skills
- Must possess the ability to work independently and self-review work
- Enjoy collaboration with teams
- High attention to detail and strong organizational skills
- Proficiency in Microsoft Office 365- Word, Excel, and Outlook
- Excellent communication and interpersonal skills; comfortable interacting with vendors and internal teams.
- Ability to meet deadlines and work under pressure
Benefits:
- Competitive Base Salary
- Medical, Dental and Vision Insurance
- PTO from Day 1
- 7 Paid Holidays (plus 6 additional half-days), 1 Community Day, 1 Floating Holiday
- Paid Parental Leave
- Annual Discretionary Bonuses
- Employer-paid Life Insurance with supplemental options
- 401k with Company Match
- HSA and FSA options
- Employee Referral Program
- Wellness Program
- Employee Assistance Program (EAP)
- Short and Long-Term Disability
- Family Planning and Adoption Assistance
- Education Reimbursement
