Site Coordinator

Schedule:

Classification Monday - Friday – 11 am – 7 pm - including some w

Exempt – Full Time with benefits (Vacation, Sick, Personal, Mental Health Days, access to retirement options, and much more)

Mission Statement

Founded in 1938, the Boys & Girls Club of Newark (BGCN) is a non-profit organization working with youth to help them achieve academic success, build good character and citizenship, and lead healthy lifestyles.

Position overview and primary functions

Our organization's Site Coordinator / Supervisor plays a vital role in ensuring the successful implementation, coordination, and supervision of all program activities. This individual will be responsible for creating a safe, engaging, and enriching environment for members during after-school hours and throughout the summer break. This includes upholding our Trauma – Informed practices, policies, and procedures.

The Site Coordinator / Supervisor will lead a team of program staff, manage daily operations, collaborate with community partners, and uphold the mission and values of our organization, including the daily management and tracking of third-party, parent out-of-pocket payments and Programs for Parents.

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Duties and Responsibilities:

The duties listed below are the primary duties of this position but are not all the required duties. The Boys & Girls Club of Newark reserves the right to change, reduce or expand the duties of this position at any time.

Specifically, the primary duties are:

Program Leadership and Management:

• Work in collaboration with the Chief Operating Officer to maintain and revise, when needed, streamlined programmatic processes.

• Work in collaboration across departments and department leads.

• Create a programmatic environment that facilitates the five key elements for youth development -- A safe; positive environment, Fun; Supportive relationships; Opportunities and expectations; Recognition.

• Oversee the day-to-day operations of the after-school program and summer program, ensuring a high level of program quality and member engagement.

• Develop and implement well-rounded programs that align with educational / program standards and support members' academic, social, and emotional growth.

• Coordinate program logistics, including scheduling, transportation, snacks/meals, and supplies procurement.

• Monitor program activities to ensure they are safe, effective, and in line with the organization's goals.

• Monthly reports must reflect all activities, attendance, and participation, to be included in the weekly report to the supervisor.

• Communicate any potential issue or concern daily with the supervisor or administrative staff regarding personnel, parent, peer, partners, or members.

• Must be able to commit to weekly BGCN / KIPP/Partnership meetings.

• Adhere to all New Jersey Child Care Licensing requirements and policies/procedures as outlined in the Employee Handbook and elsewhere.

• Report and document all incidents, staffing issues, and member’s issues to the external site DSO / Principle / KIPP Liaison & BGCN supervisor.

• Review and respond to emails, voicemail, and other forms of communication within twenty-four (24) business hours.

• Responsible for the external site remaining clean, neat, organized, and in good repair.

• Follow all organizational policies and implement it daily to ensure programs are successful.

• Serve as an Ambassador for the Boys & Girls Club Movement

• Maintain accurate records of staff payroll timesheets. Ensuring all documents are signed and accurate.

• Other duties as assigned.

Trauma-Informed Practices Integration

• Infuse trauma-informed principles into all program components, interactions, and activities, ensuring that youth participants' physical, emotional, and psychological safety remains a top priority.

• Implement strategies and re-inforce policies and procedures to staff, parents and members to avoid traumatization, such as offering choices, respecting personal and professional boundaries, and promoting a sense of agency.

• Through trauma–informed training, develop the ability to recognize signs of distress and crisis in youth participants and provide immediate trauma-informed interventions using de-escalation techniques and crisis management protocols.

• Offer emotional support and guidance during challenging moments, helping youth develop healthy coping mechanisms and resilience.

• Recognize and respond quickly to unacceptable behavior – arguing, fighting, etc. – using positive discipline and trauma-informed practices outlined in training.

Staff Supervision and Development:

• Recruit, hire, train, and supervise a team of program staff, including instructors, counselors, and volunteers.

• Provide ongoing guidance, support, and professional development opportunities for program staff to enhance their skills and effectiveness.

• Conduct regular performance evaluations and implement improvement plans as needed.

• Foster a positive and inclusive atmosphere where members feel valued, respected, and motivated to learn.

• Develop and implement strategies to address members' diverse needs and interests, including those with special requirements.

• Collaborate with teachers, parents, and guardians to create personalized learning plans for members as necessary.

• Ensure all membership staff are fulfilling duties as described in the Membership Job Description

• Other duties as assigned.

Community Partnerships and Outreach:

• Establish and maintain positive relationships with schools, community organizations, and local stakeholders to enhance program effectiveness and community engagement.

• Act as a liaison between the organization and external partners, advocating for the program's impact and building strong partnerships.

• Attend community and school events to promote our programs throughout the year.

• Other duties as assigned.

Data Collection and Reporting:

• Collect and maintain accurate records of program attendance, student progress, and outcomes.

• Prepare regular reports on program activities, achievements, and challenges for organizational leadership, funders, and stakeholders.

• Other duties as assigned.

Budget Management:

• Assist in developing and managing program budgets, ensuring financial resources are allocated effectively to support program goals and activities.

• Control expenditures against budget

• Other duties as assigned.

Qualifications:

• Bachelor's degree in education, social work, youth development, or related field (Master's preferred).

• Minimum of 4 years of experience in program management, youth development, or education.

• Strong leadership and interpersonal skills, with the ability to motivate and manage a diverse team.

• Excellent communication and collaboration abilities, including the capacity to work with members, parents, staff, and external partners.

• Knowledge of best practices for curriculum development, student engagement strategies, and youth development.

• Experience working with diverse communities and understanding of cultural sensitivity.

• Proficiency in Microsoft Office Suite and data management software.

• Ability to pass background checks and meet other regulatory requirements as necessary.

• Maturity and patience when working with children.

• Proven track record of over 4 years to directly lead a team successfully.

• Proficient in database management & Microsoft Suites.

• CPR Certified/First Aid – preferred

• Covid vaccination required.

• Must be able to commit to local travel/ and some long-distance travel and driver’s license required.

*BGCN provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, BGCN complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

Acknowledgment