Program Coordinator LTE

Position Title :Programs Coordinator

Department :Workforce Development

Primary Location :McKenzie Regional Workforce

Reports To :AVP of Workforce Development

Position Level Individual Contributor

Direct Service Position Yes (What percentage: _100%__)

Exemption Status Nonexempt (Hourly) $20 - $23/hour

POSITION SUMMARY & OVERALL OBJECTIVES
Including scope of work and level of independent judgment/discretion.

The Programs Coordinator is funded through the Workforce Innovation Grant (WIG) to introduce young people to construction careers through interactive and hands-on activities and programs. The coordinator serves as a manager-on-duty to ensure the safety of members and provides daily oversight to assigned staff.

This role will be working with young individuals aged between ages 11 to 24 years old, both within and outside of the school premises.

The coordinator will collaborate closely with other staff members to plan, implement, supervise, and evaluate these activities and programs for young people, with a particular focus on the needs and interests of adolescents. The role will support cooperative efforts across various school sites, multiple Boys & Girls Club sites, and the McKenzie Regional Workforce Center. Typically, this position's work hours are midday to evening hours, and it may involve additional daytime hours for early-release and non-school days, as well as evenings and weekends for special events. The coordinator will be required to travel between different locations.

The Programs Coordinator is also expected to be flexible and adaptable, taking on other duties assigned to support the organization's overall objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Planning and Development Implementation 30%

· Oversee daily program quality, youth safety and program implementation

· Ensure grant expectations are implemented to fidelity

· Implementing developmentally appropriate, engaging activities for school-age youth (5-13 years of age) utilizing CareerForce Build UP! and Boys & Girls Clubs of America Curriculum as needed.

· Collaborating with program partners to facilitate construction discussions for students, demonstrations, and construction-related programmatic activities in local schools and organizations around Dane County as assigned.

· Implementation of grant-funded programs and outcomes as assigned.

· You assign staff to transport students to and from the workforce center to participate in classes. The position may require you to join in the transportation of students if needed.

Maintain Safe Environment 30%

· Ensuring the safety of members and the environment through sight and sound supervision and maintenance of equipment.

· Maintaining an environment that is supportive to volunteers and supports partnerships with community organizations in alignment with Boys & Girls Clubs of America, Boys & Girls Clubs of Dane County, and other applicable regulatory bodies.

· Responsible for making sure all classrooms are prepped for class and cleaned up afterward in preparation for next-day activities.

Prepare Youth for Success 30%

· Providing positive guidance, role modeling, and daily support to members under the guidance of the Program Director.

· Create an environment that facilitates the achievement of Youth Development Outcomes that foster inclusivity and support members' needs.

Ensure Professional Work Environment 10%

· ​Maintain an environment that supports volunteers and community partners.

· ​Contributing to the Club climate for youth development includes program collaboration, attendance, and active participation in staff meetings and training (daily, weekly, and organizational).

· ​Maintain a professional appearance and communicate professionally to effectively represent the Boys & Girls Clubs brand.​

Additional Responsibilities:

· Participate in special programs and events as assigned by supervisor.

· The Program Director may assign other duties as appropriate to support the CareerForce Build UP! program.

BUDGET RESPONSIBILITIES

Responsible for fiscal stewardship of organizational and grant-provided funds.

RELATIONSHIPS

Internal: As an integral part of our team, you will maintain close, daily contact with Club staff (both professional and volunteer), Club members, and your supervisor. This continuous communication ensures the seamless exchange of information, facilitates discussions on pertinent issues, clarifies guidelines and instructions, provides instruction and guidance, and offers counseling when necessary.

External: Externally, you will maintain contact as needed with various community groups, schools, members' parents, and other stakeholders to foster collaborative relationships and assist in resolving any arising issues. By actively engaging with these external partners, you contribute to creating a supportive network and ensuring the well-being of our members within the broader community.

Successful completion of drug screening and background check is required.

Knowledge, Skills, and Abilities
The objective and measurable knowledge, skills, and abilities an employee must possess to successfully perform this job.

· At least one-year prior experience delivering curriculum to youth ages 5-18 years of age.

· The ability and desire to work with youth and adolescents in many settings.

· Experience working in a construction environment, skilled trades, or career program is a plus.

· Candidates ( Language) are highly encouraged to apply.

· Candidates must meet the requirements of a formal background check.

· Flexibility, adaptability, and desire to work in a team environment.

· Strong verbal, written, and communication skills.

· The ability to travel throughout Dane County. Must have a valid Driver’s License and insurance if using a personal vehicle.

Education and Experience
The required minimum allowable education and experience is based on job-related requirements. Include licensing and certifications if applicable.

· At least 21 years of age

· High School Diploma/GED/HSED required

· At least 1 year experience in a non-profit, community based or school-based organization

· Demonstrated experience in staff oversight, program planning and administrative skills

Required Hours
Typical working hours, including required holidays and travel.

This position is classified as non-exempt and full-time regular, requiring availability during operational hours (typically 8:00 AM – 5:00 PM, Monday - Friday) to fulfill the essential duties of the role, which will include working on holidays, weekends, and evenings as necessary to support events. The position requires travel to off-site Clubs, meetings, and events.

Working conditions & Physical demands
Ability to read and interpret documents such as safety rules, operating instructions, and policy manuals. The ability to clearly and concisely exchange/receive ideas, facts, and/or technical information with others. Ability to visually monitor the activities of club members. The employee must be able to perform CPR or first aid. The employee must use hands to handle or feel and reach with hands and arms. The employee must frequently stand, walk, climb, balance, stoop, jump, kneel, crouch, or crawl.
The employee is occasionally required to sit. The employee may occasionally lift or move up to 20 pounds. Activities occur in an indoor and outdoor setting.

DISCLAIMER

This position description is an overview of the duties and responsibilities assigned to the role identified above. It is not intended to cover every work assignment the position may have, but rather to cover those work assignments which are predominant, permanent, and recurring. Duties and responsibilities may change, and additional duties and responsibilities may be assigned without notice.

Job Types: Full-time, Temporary

Pay: $20.00 - $23.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Fitchburg, WI 53711 (Required)

Work Location: In person

Salary : $20 - $23