Associate Director of Finance

Position Summary

The Associate Director of Finance will play a key role in managing the organization’s financial processes, with a strong emphasis on grant compliance and financial oversight. This position is responsible for ensuring adherence to all funder requirements, overseeing grant reporting, monitoring grant balances, and managing reimbursement processing. The role involves collaborating with program teams to ensure accurate allocation of financial resources and compliance with grant guidelines. Additionally, the Associate Director will manage budgeting, payroll processing, and the preparation of detailed financial reports to ensure transparency and accountability. This role includes general financial tasks such as accounts payable and receivable management, cash flow monitoring, and financial forecasting. Familiarity with QuickBooks is essential for maintaining accurate records, streamlining financial operations, and supporting compliance-related documentation. The ideal candidate will have a strong background in financial management and grant compliance, ensuring the organization meets all funding requirements efficiently and effectively.

Job Requirements

• Bachelor’s degree in finance, accounting, related field, or relevant experience.
• Minimum of 2-4 years of experience in grant management, financial analysis, or a related role within a nonprofit organization.
• Proven track record of successfully writing and managing grant proposals and reports.
• Proficiency in Microsoft Excel and experience with financial software (QuickBooks).
• Familiarity with grant management systems and reporting tools.
• Strong understanding of grant compliance regulations, federal and state funding guidelines, and nonprofit financial practices.
• Awareness of relevant laws and regulations related to grant funding and reporting.
• Excellent analytical skills with the ability to interpret financial data and develop budgets and forecasts.
• Strong written and verbal communication skills, with the ability to prepare clear and concise reports and proposals.
• Ability to effectively collaborate with internal teams and external funders.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Meticulous attention to detail to ensure accuracy in financial reporting and compliance.
• Strong problem-solving skills with the ability to adapt to changing circumstances and find innovative solutions.
• Certifications (optional but preferred): Certification in grant management or nonprofit financial management (e.g., CGMS, CPAs).

Key Responsibilites

Grant Reporting & Balance Management: Maintain accurate and up-to-date records of grant activities by updating Excel spreadsheets with new grants, tracking year-to-date expenses, and monitoring remaining balances. Generate reports in PDF format and distribute them to Unit Directors, the Operations Team, and HR to ensure alignment across departments.

Grant Compliance Oversight: Ensure all grant activities adhere to applicable laws, regulations, and funder requirements, including preparation for audits and financial reviews. Serve as the primary point of contact for compliance-related inquiries. Grant Reimbursement Processing: Submit timely and accurate reimbursement requests, including all required documentation, for major funders such as SOR and 21CCLC. Collaborate with administrative staff as needed to ensure completeness and accuracy. Budgeting and Forecasting: Develop, manage, and monitor budgets for grant-funded projects, ensuring they align with organizational and funder guidelines. Provide forecasts to support strategic decision-making.

Payroll Processing: Oversee payroll processing by verifying timecards, ensuring time is coded correctly to relevant grants, and approving time-off requests. Prepare payroll reports for CEO approval and submit payroll once approval is granted.

Financial Reporting: Assist with the preparation of monthly, quarterly, and annual financial reports related to grants and organizational budgets. Ensure reports are accurate, detailed, and submitted on time to meet organizational and funder requirements.

Fund Disbursement Monitoring: Track and oversee the use of grant funds to ensure expenditures comply with approved budgets. Coordinate necessary adjustments with the approval of relevant stakeholders to maintain compliance.

Collaboration with Program Teams: Work closely with program teams to ensure financial resources are allocated appropriately to support program goals and adhere to grant specifications.

Other Duties as Assigned: Assist with additional financial or compliance-related tasks as needed to support the organization’s operational and strategic goals.

ARE YOU LOOKING FOR A FULFILLING SUMMER JOB? ARE YOU READY TO GAIN EXPERIENCE WITH PROGRAM PLANNING AND WORKING WITH YOUTH?

We have the job for you! Our sports program is a great way to interact with youth. BGCS is known for its passionate team and flexible scheduling. Want to stay with us through the school year? We can do that too!

Don't think you meet all the qualifications? Apply anyway!

Physical Requirements

Percentage of Work Spent on Activity: 0-24%, 25-49%, 50-74%, 75-100%

• Seeing: (75-100%) Must be able to see well enough to see computer and calculator screens and read documents and reports. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Must have 20/20 vision (with or without correction).
• Hearing: (50-74%) Must be able to hear well enough to effectively communicate with clients, vendors, and coworkers.
• Sitting: (50-74%) Must be able to sit for extended periods of time. Must be able to operate vehicles.
• Standing/Walking: (50-74%) Must have the ability to move about the work site.
• Climbing/Stooping/Kneeling: (50-74%) Must be able to stoop or kneel to pick up paper products or materials.
• Lifting/Pulling/Pushing: (25-49%) Must be able to lift up to 25 lbs.
• Grasping/Feeling: (75-100%) Must be able to grasp and use computer equipment, including keyboard, mouse, and calculator. Must be able to drive.

Work Environment

While performing the duties of this job, the employee is often in a clean, non-smoking, heated and cooled office environment. The employee will also frequently be indoors or in a vehicle, but may also be outdoors with exposure to dust, pollen, and outside temperature and weather extremes associated with the region. The noise level in the work environment is usually low to moderate. The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Equal Employment Opportunity Policy

Boys & Girls Club of Springfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Our Philosophy

Our Mission: To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens.

Our Vision: To provide a world-class Club Experience that assures success is within reach of every young person who enters our doors, with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle.

Our Goals:

• Strive for equal opportunity/access and foster respect for human dignity.
• Prepare youth to live in a richly diverse society.
• Initiate and promote services and experiences which enhance the quality of life.
• Provide programs and services that are relevant to changing needs.
• Develop a strong voice on behalf of youth.

Our Commitment to Inclusion: We believe every kid has what it takes. Our mission fuels our commitment to promoting safe, positive and inclusive environments for all. We support all youth and teens – of every race, ethnicity, gender, gender expression, sexual orientation, ability, socio-economic status, and religion – in reaching their full potential.

Inclusive Environment: Our mission is to provide an inclusive environment for a diverse group of employees, volunteers and Club members, where opportunities and equal access are demonstrated at all levels. As an organization, we embrace and honor diversity, equity and inclusion. When we draw on the wisdom of a diverse workforce we are better able to understand and meet the needs of America’s youth and our Clubs.

Our Youth Development Strategy:

• Build a safe, positive environment
• Establish supportive relationships
• Offer opportunities and set expectations
• Create fun
• Provide recognition

Our Commitments to Each Other:

• We are committed to a positive work environment
• We are committed to having people work in both their passion and strengths
• We are committed to being better and never settling for mediocrity
• We are committed to our mission, over and against our egos
• We are committed to open, honest communication
• We are committed to owning our performance, decisions, and mistakes

Our Core Values:

• Intentional: We do everything on purpose. We are deliberate and make well-informed decisions.
• Member-Centered: Our kids are the motivation behind everything we do. We are warriors for them.
• Altruistic: We are givers and deeply care about others. We put our mission over and above our egos.
• Adaptable: We course-correct and overcome. We are good at thinking on our feet.
• Accountable: We take ownership for our actions, decisions, and performance. We understand our role in our mission.
• Relevant: We respond to the needs of our kids, families, and community. We are ever-changing and closely connected.

Job Type: Full-time

Pay: $21.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights

Work Location: In person

Salary : $21