What are the responsibilities and job description for the Administrative Assistant 2 (Park Ops) position at BREC Recreation And Park Commission for the Parish of East Baton Rouge?
The Administrative Assistant works at the BREC main office providing clerical and administrative office support for the Parks Operation department. Incumbent answers the telephone and responds to inquires in a positive manner, runs errands to distribute and pick up mail daily at various maintenance shops, assists with preparing payroll, reviewing invoices for payment, entering data, record-keeping, creating correspondence and spreadsheets, compiling information, research and pulling reports. Other duties include copying, filing, faxing, scanning documents and ordering supplies. Interacts on a continual basis with staff and the general public and maintains good public relations both in person and over the phones.Education Required: High School diploma or equivalent and Vo-Tech school diploma or Associate Degree
Area of Study (major) Required: Business or Related
License(s) Required: Valid LA Driver's License
Years Relevant Work Experience: Three (3) years work-related experience or training in office practices and computers. Equivalent combination of education and experience will be considered
Other Job Specifications:
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.Hours Worked: Full time, typically 8 hours a day, 5 days a week Monday through Friday; one hour lunch break.
Resumes will not be accepted in lieu of a completed application. If you do not complete each section of this application (i.e. work experience, education, or etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.
An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen and physical.
If you have any questions or concerns, please email HAdmin@brec.org or call (225) 273-6430.
Area of Study (major) Required: Business or Related
License(s) Required: Valid LA Driver's License
Years Relevant Work Experience: Three (3) years work-related experience or training in office practices and computers. Equivalent combination of education and experience will be considered
Other Job Specifications:
- Knowledge of office practices, procedures, and equipment
- Knowledge of word processing principles and practices
- Good math skills with attention to detail
- Good interpersonal/organizational/telephone skills
- Good customer service skills, demonstrates concern for satisfying the internal and external customers
- Must have positive attitude with the willingness and desire to learn new skills
- Must have a good command of the English language grammar, punctuation, syntax, word usage, and sentence structure
- Proficiency in the use of computers and software to include MS Office Suite (Outlook, Excel, Word), Asset Works
- Ability to prepare clear and concise correspondence, oral and written reports
- Ability to adjust to changing work demands, procedures, technology and/or priorities
- Ability to operate/drive a BREC vehicle to run daily errands
- Ability to listen to, understand and follow moderately complex written & verbal instructions
- Ability to make minor decisions in accordance with established policy, procedures & regulations
- Answers the telephone, disseminating positive and informative responses to public inquiries, staff and employees regarding park operations, facilities, policies and procedures; Refers concerns/complaints to appropriate staff members
- Maintain paper and electronic filing of documents
- Assists with bi-weekly payroll preparation
- Inputs, maintains, retrieves and/or analyzes data from databases; Creates spreadsheets and processes forms
- Composes various documents by typing, transcribing and editing information
- Stamps outgoing mail and processes incoming mail
- Distributes and picks up departmental mail from various locations
- Orders office supplies, manages forms and inventory
- Reviews and submits invoices for payment
- Prepares presentations and other reports as requested
- Other duties as assigned.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.Hours Worked: Full time, typically 8 hours a day, 5 days a week Monday through Friday; one hour lunch break.
Resumes will not be accepted in lieu of a completed application. If you do not complete each section of this application (i.e. work experience, education, or etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.
An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen and physical.
If you have any questions or concerns, please email HAdmin@brec.org or call (225) 273-6430.
Salary : $17
