Secretary

BRECKSVILLE-BROADVIEW HEIGHTS CITY SCHOOL DISTRICT VACANCY

Position: Office Secretary

Location: Brecksville-Broadview Heights Middle School

Hours: 8 hours per day

Contract: 212-Day Contract
Effective: 08/1/2025

Applications are being sought for the position of office secretary in the Brecksville-Broadview Heights City School District.

Important Note: If you already have your online application submitted to the system, you only need to go back in and designate your interest for this specific position. If you have any questions, please contact Sherry Lanza, Administrative Assistant to the Superintendent, at hrbbhcsd@bbhcsd.org or (440) 740-4011.

BRECKSVILLE-BROADVIEW HEIGHTS CITY SCHOOL DISTRICT

Description: Accurately completes the requirements of the Middle School Office. Perform clerical and general office duties, including word processing, computer applications, and filing, maintaining records, and operating special office machines.

NOTE: The below lists are not ranked in order of importance.

Duties and Responsibilities:

• Ensure safety of students
• Assist with all discipline correspondence
• Create and print all Academic and Athletic Awards, recognitions, and programs
• Assist counselors
• Prepare correspondence and other word processing/computer applications duties as may be directed by the Building Principal, Assistant Principal or Guidance Counselor
• Issue appropriate passes to students
• Assist in the supervision and training of student assistants
• Perform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail, and greeting visitors
• Operate and maintain all office equipment including copiers, fax machine and computer
• Handle routine correspondence independently
• Input information into, and retrieve information from computer
• Make contacts with the public with tact and diplomacy
• Maintain confidential information
• Interact in a positive manner with staff, students and parents
• Promote good public relations by personal appearance, attitude and conversation
• Attend meetings and in-services as required
• Gather, request, and/or provide factual information, requiring reference to a variety of sources
• Maintain records as assigned
• Operate special office equipment as needed
• Assist in procurement, unpacking, distribution, storage, etc. of supplies, materials, and equipment
• Meet individuals and general public, giving out information pertaining to procedures and policies
• Assist the Administrative Assistants as needed
• Withdraw students
• Monitor students sent to office
• Dispense medication in the absence of the Health Care Coordinator/Health Aide
• Such other duties directly related to the essential functions of the position as may be assigned by the Building Principal

Qualifications

• High School diploma or general education degree (GED)
• Such alternatives to the above qualifications as the Superintendent and/or Board may find appropriate

Required Knowledge, Skills, and Abilities

• Ability to type/word process at a minimum of 50 wpm with minimal errors
• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Effective, active listening skills
• Organizational and problem-solving skills
• Ability to operate office equipment, e.g., copy machine, fax machine
• Excellent computer skills
• Ability to utilize appropriate computer software e.g., LNOCA, SIS, DASL, INFO Snap, Progress book and Excel
• Ability to generate correspondence with accurate spelling/punctuation in an acceptable format
• Ability to generate a table, spreadsheet or database that can be sorted and/or filtered

Equipment Operated

• Computer
• Various office machines

Additional Working Conditions

• Frequent requirements to sit, stand, walk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb, and stoop
• Occasional interaction with unruly children
• Frequent repetitive hand motion, e.g., computer keyboard, typing
• Frequent interruption of duties by students, visitors, staff and/or telephone
• Occasional requirement to lift, carry, push and pull up to a maximum of 25 pounds
• Occasional overtime work may be necessary
• Occasional exposure to blood, bodily fluids and tissue

Adoption date:

Adoption date: February 22, 2016

Ref. #305

Successful background checks and pre-employment drug screening are required.

The Brecksville-Broadview Heights Board of Education is an equal opportunity employer and does not discriminate based on sex, race, religion, age, handicap, disability, or national origin in employment and in the educational programs and activities that it operates.