Bookkeeper/Administrative Assistant

Job Description: Administrative Assistant

Job Type: Part-time, 4 weekdays per week & 9am-1pm Every Saturday

Location: Blakeslee, PA

Job Summary:

The bookkeeper/Administrative Assistant will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, accounts payable, accounts receivable, and general office assistance as required. This role is a key support to the Operations Manager in all front office functions and provides ongoing customer service through problem solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.

About us:

Since its establishment in 1968, the Brier Crest Woods Property Owners Association has operated as a unified collective, dedicated to delivering outstanding service to our community. Our achievements are a testament to the invaluable contributions of passionate and talented volunteers who work towards a shared vision. We actively listen to the voices of our community members and adapt accordingly. Our endeavors here are the result of collaborative teamwork, with each individual who excels in their role.

Through mutual support, shared enthusiasm, and a commitment to excellence, we continually strive for success as a team. We invite you to embrace this community philosophy, which has served us effectively for many years. Every individual who contributes to Brier Crest Woods should recognize their significance within our organization.

Detailed Overview of Responsibilities:

Role Specific Responsibilities:

• IBookkeeping and Finance:
• Creating and processing Accounts Receivable and Accounts Payable daily

Office General Responsibilities:

• Assist walk-in homeowners.
• Manage incoming calls, answering questions, and directing inquiries to the appropriate staff member.
• Maintains physical and digital filing systems.
• Assist in the preparation of mailers for the annual meeting.
• Inputs and updates information in databases and spreadsheets.
• Ensures that deadlines are met and adapts to changing priorities.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Additional task as needed
• Process payments received by cash, check, or credit card
• Maintain a balanced ledger
• Perform monthly bank account reconciliations
• Weekly create a check run report for Operations Manager to review and upon approval, print A/P checks
• Input payroll reports into bookkeeping software biweekly
• Generate monthly financial reports for the Board of Directors Meeting packets and provide to Operations Manager for review
• Prepare monthly Resale Certificate and deliver to Operations Manager
• Input of New Homeowner information in bookkeeping software and complete new homeowner checklist

Qualifications:

• High school diploma or equivalent; additional education in Accounting or Business Administration is a plus
• Previous experience in bookkeeping or a similar role.
• Proficiency in Google Suite.
• Proficiency in Bookkeeping Software
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Exceptional diligence and accuracy

Perks:

• Competitive salary.
• Training and development opportunities.
• A supportive and collaborative work environment.

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• Morning shift
• Weekends as needed

Experience:

• Customer service: 3 years (Required)

Ability to Commute:

• Blakeslee, PA 18610 (Required)

Work Location: In person

Salary : $17 - $18