What are the responsibilities and job description for the University Committees Administrator position at Brigham Young University?
Why Work at BYU
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission : "To assist individuals in their quest for perfection and eternal life.”
Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work.
Job Description
University Committees Administrator
We're seeking a detail-oriented and proactive individual to join the Integrity and Compliance Office at Brigham Young University as a part-time University Committees Administrator and Office Manager. In this dynamic role, you’ll play a vital part in coordinating university committee activities, supporting key functions like human resources, financial oversight, and executive operations, while ensuring smooth office management. If you excel at organizing systems, maintaining records, and streamlining procedures, this position offers a meaningful way to contribute to the university's mission in a professional and collaborative environment.
What you’ll do in this position:
University Committees Administrator
- Work with President’s Council members and staff, committee officers, and other campus units to oversee the process for appointing and releasing individuals serving on university committees
- Track President’s Council approval of new and retired committees and maintain committee databases housing past and present committees and committee members
- Oversee committee functionality in Workday system
- Assist committee officers to revise and draft committee charters
- Create committee-related trainings to be provided either in-person or via BYU’s learning management system
Provide Executive Support to the Integrity and Compliance Office
- Provide executive support to the Integrity and Compliance Office director
- Manage Integrity and Compliance Office operations and serves as emergency coordinator for the office
- Hire, train, and administratively supervise one to five student employees
- Serve as assistant controller for the Integrity and Compliance Office and manage office budget and finances
- Complete expense reports, travel pre-approvals, and oversee office purchases
- Coordinate office events including scheduling, catering, and agenda preparation
- Oversee and coordinate the office's human resource needs
- Serve on hiring committees, post job openings, process applications, and ensure smooth transition of successive roles
Manage Systems and Records for the Integrity and Compliance Office
- Serve as administrator for office data management systems (iManage, Box, Trello, etc.)
- Establish, maintain, evaluate, and document system usage procedures and train staff who use these systems
- Serve as records liaison for the office and oversee archival efforts
- Coordinate overall document management, digital recordkeeping, and file organization
- Work to ensure that documents posted online are web accessible
Lead and Participate in Special Compliance Projects
- Prepare and edit a variety of compliance materials
- Participate in outreach activities for the campus community to strengthen the university’s culture of ethical conduct
- Assist with office Clery compliance obligations as assigned
- Complete other special projects as assigned or requested by members of the Integrity and Compliance Office
Note: This is a part-time position (28) hours per week.
What qualifies you for this role:
Required
- A firm commitment to the mission of BYU
- Bachelor’s degree OR four years (3/4-time or more) of relevant work experience, or the equivalent combination of education and work experience.
Preferred
- Bachelor’s degree and 2 or more years (3/4-time or more) relevant experience and/or training, preferably in a higher education setting or similar complex organization office setting relating to office management, human resources management, information technology, or records management.
What we offer in return:
This position comes with fantastic benefits , including:
- 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
- Employee assistance program, available to the employee and all members of their household
- Tuition benefits after two years
- Access to athletic facilities
- Access to the library
- Free on-campus parking
- Free UTA passes for employees, spouses, and qualified dependents
- Discounts at the BYU Store and for many events at BYU
Pay Grade: 49
Compensation Range
Actual compensation based on education and experience
$22.00 - $28.57Required Documents:
All Staff positions require a resume.
Refer to the Job Posting for any additional required documents.
Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!
Salary : $22 - $29
