What are the responsibilities and job description for the Administrative Coordinator - HR Support position at Bright Talent, Inc.?
About Us
We're a rapidly growing company driven by innovation and excellence. At Bright Talent, Inc., we strive to foster a culture that values diversity, inclusivity, and employee well-being.
Job Description:
This HR Coordinator position is an integral part of our Human Resources department, responsible for supporting various administrative tasks, ensuring seamless office operations, and providing exceptional customer service to both internal and external stakeholders.
Key Responsibilities:
- Welcome guests and employees with a warm and professional greeting.
- Direct emails and inquiries to relevant departments.
- Maintain a clean, organized, and inviting front office area.
- Assist with workers' compensation cases, including record-keeping and claim tracking.
- Update and manage employee records in our HR system.
- Offer general HR support, including document preparation, interview scheduling, and onboarding tasks.
- Distribute employee badges and oversee access control.
- Handle general office management duties, such as supply ordering and workspace organization.
- Schedule conferences and prepare meeting spaces.
- Partner with vendors and service providers as needed.
- Coordinate travel arrangements and logistics for interview candidates.
- Contribute to HR report preparation and presentation.
- Support special projects as required to aid the HR function.
- Provide backup support to HR team members and other departments when necessary.
Requirements
REQUIRED EDUCATION, EXPERIENCE, AND SKILLS:
- Associate's degree
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail
- Excellent verbal and written communication skills
- Able to handle sensitive and confidential information discreetly
- Proven experience in administrative support, office management, or HR-related roles
- Bilingual in English and Spanish
PREFERRED EDUCATION, EXPERIENCE AND SKILLS:
- Bachelor's degree
- Experience managing HR administrative tasks such as worker's compensation, recruitment support, or HRIS data management
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Paylocity
- Able to manage multiple tasks and prioritize effectively in a fast-paced environment
