Administrative Manager

Who We Are: BrightBee is an educational technology startup revolutionizing how K-12 schools recruit and engage with support staff. Our mission is to create a future where schools thrive and workers have the support they need to prosper and grow.  We believe in unlocking the potential of every school team member, no matter where they started their career journey. 

About the Opportunity

The mission of partner schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders’ ability to educate our scholars. Reporting to the Operations Manager, the Administrative Manager will ensure systematic, proactive, and efficient management of registration, student information, attendance, family retention and school based operations while building relationships with families and managing enrollment at our schools.

Who You Are

• An education equity advocate with an unwavering commitment to the success and authentic civic engagement for our scholars.
• An exceptional project manager who leads the charge on anticipating the need for and designing systems in support of smooth operations.
• A clear and proactive communicator with the ability to work and collaborate with diverse stakeholders while inspiring action and creating impactful relationships in service of scholar achievement.
• A data-driven specialist who is comfortable manipulating and organizing quantitative and qualitative information in spreadsheets and student information systems.
• An experienced and organized event planner.
• A team player with a strong ability to tackle moving projects and deadlines.

What You’ll Do

•  Lead the enrollment process that includes, but is not limited to, management of the enrollment waitlist, digital and traditional communication with applicants, and student file maintenance to ensure the school meets enrollment goals.
•  Collaborate with operations teammates to process and welcome newly enrolled students, and process scholar withdrawals.
• Collect, track, and maintain complete and accurate student registration documentation for new and returning students in hard copy and digital formats.
• Communicate regularly with families regarding documentation submission, student biographical information, and related services.
• Meticulously maintain internal and external student information databases and spreadsheets with relevant academic, biographical, and family contact information.
• Train staff in their usage of student information systems, ensuring consistent and accurate student data records.
• Monitor student health and immunization compliance, and collaborate with relevant stakeholders such as nurses, food service teammates, social workers, and teachers.
• Monitor student attendance data and work with internal stakeholders and external community partners to coordinate truancy-prevention interventions.
• Manage and coordinate student transportation services.
• Thoughtfully manage the supportive and appropriate dissemination of sensitive student information with teammates, family members, and stakeholders.
• Support state testing preparation and execution.

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  BrightBee provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. By providing your phone number, you consent to receive text messages from BrightBee regarding your application and related employment communications. Message and data rates may apply. You can opt out of receiving texts at any time by replying "STOP."