What are the responsibilities and job description for the Accounts Payable Analyst position at Brightpath Associates LLC?
The Accounts Payable Analyst will process and record accounting transactions by way of data entry of payables with great accuracy on a timely basis and under tight deadlines using SAP. Provide research and support related to accounts payable, disbursements, and other special projects as required. Provide support in matching invoices to payments (checks), researching payments with discrepancies, and verifying accuracy of information and provide excellent customer service to internal and external customers.
Qualifications
ESSENTIALS OF THE JOB:
- Maintains and analyzes activities in the accounts payable function.
- Process all incoming invoices through the SAP, and Serrala FS2 for payment, executing 3-way match and 2-way match where applicable. Code invoices with the proper general ledger and cost center information.
- Review billing documentation, match quantity and price of invoice to approved purchase orders by specific item purchased and report any discrepancies.
- Review payment requests for proper backup. Organize and interpret all documentation received to ensure proper processing.
- Interpret and communicate accounting policies as necessary.
- Review all incoming billing documentation to ensure accuracy between billing documentation and SAP Vendor Master. Request maintenance of Master Data to reflect address changes; respond to ownership changes following prescribed procedures.
- Process documentation accurately and efficiently, meeting mandatory deadlines especially at quarter and year end.
- Process check requests, T&E's, and other high priority invoices.
- Handle vendor and business owner/manager inquiries.
- Investigate all past due balances on all statements, invoices, overpayments reported by vendors and obtain refunds.
- Run and review an AP Aging Report in SAP on a monthly basis.
- Timely execute year-end procedural tasks, as directed by management.
- Prepare documentation requested by auditors.
- Work closely with Purchasing personnel on issues focused on problem resolution and process improvements.
- Provide ad hoc support on Serrala FS2 to business owners having questions regarding review and approval of their invoices.
Education Requirements: Bachelor’s degree or High School Diploma and 4 years of relevant experience.
Experience Requirements:
Minimum of three to five years of accounts payable experience. Working knowledge of the Accounts Payable module in SAP S4 is mandatory.
Experience with Dolphin workflow system and Concur expense reporting system is highly preferable but not required.
Experience in a manufacturing environment is also preferable.
SAP S4 experience required.
