Procurement Analyst

Location: Varies - Greenville and Simpsonville areas

Weekly Hours: Full Time

Supervised by: Controller

Position Overview:

The Procurement Analyst plays a critical role in supporting the operations of the organization by managing the procurement of clinical and administrative supplies for the company. This role involves coordinating with leadership, administrative, and clinical teams to ensure efficient procurement processes, adherence to budgets, and effective communication across departments. The Procurement Analyst is responsible for overseeing daily procurement for all locations, managing vendor contracts and relationships, and facilitating prompt payment and accounting for all billing and expenses. The position requires a detail-oriented individual with strong organizational skills and the ability to collaborate effectively with multiple stakeholders.

Financial Administration: Accounts Payable and Reporting

• Maintain expense reporting software and communicate with team members regarding credit card expense
• Enter accounts payable into financial management software, responsible for timely payment of accounts payable and maintaining updated vendor information
• Monitor credit card usage and ensure compliance with company credit card policies and credit card limits
• Assist with financial administration taxes such as licenses and taxes as needed

Procurement

• Review and approve daily orders in alignment with company policies.
• Assist in tracking payments and managing due dates.
• Ensure proper sourcing of materials/services in collaboration with procurement or vendors.
• Ensure delivery and receipt of correct items, maintain organized receiving spaces at each location and manage shipments
• Oversee vendor contracts to ensure compliance and performance
• Negotiate pricing and terms with vendors and Group Purchasing Organizations (GPO) to control costs and improve value.
• Attend meetings related to purchasing changes and new business ventures. Collaborate with administrative and clinical team members to control costs, maintain quality, and ensure utility when ordering materials, medical supplies, and equipment.
• Establish and maintain vital communication channels across all entities to support effective decision-making and operational efficiency.
• Implementation and management of an inventory management system for tracking clinical supplies across all locations

Education and Experience:

• High school/GED required. Secondary education preferred.
• 1-2 years’ experience with procurement and/or accounts payable.
• Effective communication and organizational skills, detail oriented, and analytical skills a must.
• Computer experience necessary including Microsoft Suite background.
• Experience with Expensify, QuickBooks Online, AXCSS Inventory Management a plus.

Work environment and Physical Demands:

Requires sitting, standing, bending, crouching and walking associated with an office and physician office environment. May need to lift or move boxes weighing up to 40 pounds.