Administrative Assistant

General Description:

The Administrative Assistant Level 1 position is responsible for or the day-to-day administrative duties of the Dillingham office.

Essential Duties & Job Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answer phones and VHF calls in a cheerful manner
• Meet and greet customers to accept their fuel orders and dispatch them to the drivers.
• General typing and data entry.
• Handle daily sales money and reconciliation.
• Accounts receivable to include attempting to collect past due accounts.
• Ordering office supplies.
• Pump fuel when needed.
• End of month statements and reports.
• Greets all visitors in a professional, friendly manner.
• Operates a multi-line switchboard and routes calls in a professional, friendly manner.
• Maintains (updates and revises) Company phone lists on a monthly basis and uses them to route calls to Company personnel. Distributes revised phone lists to Company personnel.
• Responsible for recording accurate, detailed telephone messages and routing them to recipients.
• Receives, sorts and distributes incoming mail. Holds outgoing mail for pickup.
• Notifies recipients of packages delivered to the freight room.
• Maintains the office area in a neat and professional manner.
• Provides administrative support to the Management
• Performs clerical duties including (but not limited to) filing, scanning, labeling, and folder creation.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, professionally, and pleasantly in an office environment and with visitors, vendors and employees as needed to perform essential duties and job functions.

• Skilled in interpersonal communication with the ability to work closely in a small office
• Knowledge of company processes and procedures.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Contingencies:

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work at any time without prior notice.

Bristol Alliance Fuels (BAF is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Bristol Alliance Fuels grants employment preference first to BBNC shareholders, their spouses or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.

Required Qualifications:

• High School diploma or GED is required.
• Valid driver's license is required.