Administrative Assistant

Administrative Assistant

We are currently seeking an Administrative Assistant to join our team and contribute to our mission of delivering excellence in every aspect of our business.

Position Overview: As a crucial part of our team, this multifaceted position combines administrative tasks with onboarding responsibilities.

·         Providing administrative support to Vice president and various departments within Subway of Alaska.

·         Provide accurate data input and coordination for onboarding personnel

ADMINISTATIVE Responsibilities

• Provide thorough administrative support to and other divisions within the organization.
• Manage and maintain office supplies, equipment, and inventory.
• Process paperwork, documentation, and data entry tasks accurately and efficiently.
• Assist in organizing company events, and meetings arrangements as needed

ONBOARDING Responsibilities

• Facilitate the onboarding process for new employees, ensuring all necessary documentation is completed.
• Enter assorted HR related paperwork onto spreadsheets and database. This is a function of Onboarding the HR paperwork refers to I-9, W4 for payroll and other required documents for Subway of Alaska, and the Municipality of Anchorage
• Assist new hires with any onboarding related questions and help them to navigate company policies.
• Collaborate with hiring managers and team leaders to ensure a smooth transition for new team members.
• Review applications applied online and forward on to Managers.
• Answer employee’s questions related to paychecks, pay-cards, Subway training log ins.
• All other duties as assigned.

Job-Specific Skills:

• Outstanding customer service: Provide exceptional service to both employees and management.
• Consistently follow policies, guidelines, and best practices and company policies.
• Demonstrate high energy and a can-do attitude.
• Exercise confidentiality, effective judgment, and creativity to changing needs and situations:
• Proficient in Microsoft Office Suite
• Exercise a high level of discretion, professionalism and adapt to evolving situations.
• Precise data entry: Ensure accurate and detailed data entry.
• Strong Verbal Skills in communicating with managers and new hires to resolve employee problems:

Job Type: Full-time

·         Salary: DOE

·         Expected hours: 40 per week

Benefits:

Schedule:

• 8-hour shift

Experience:

• Excel or data keeping: 1 year (Required)
• Customer service: 2 years (Required)
• Onboarding: 1 year (Preferred)

How to Apply:

Interested candidate are invited to submit resume to jrussell@subwayak.com

Please include “Administrative Assistant -Onboarding Specialist in the subject line. Subway of Alaska Corporate office is located at 1118 East 70th Anchorage, AK