VV306 - Full-Time Live-Out Personal Assistant - Greenwich, CT

Overview

A very nice, high-profile couple is looking for a long-term, live-out personal assistant, in Greenwich, CT. The role starts as soon as possible. They are not offering relocation- the candidate MUST be local to the area.This person must have significant experience as a personal assistant for HNW/UHNW principals. Their resume must reflect longevity of more than five years for any given role. It would be a major bonus for the family to hire someone who has more than 5-years experience as a personal assistant working for a celebrity.The goal for this role is to support the principal, working alongside their current assistant to ensure and enable the achievement of goals and initiatives in an efficient and timely manner. You will work within a dynamic residential and office culture that focuses on open-mindedness, truth, reflection, and excellence.Day-to-day responsibilities would include a combination of the following responsibilities; provide oversight, coordination, and assistance to owner on various projects in a fast paced residential, business, and family office environment. Manage various aspects of logistics of business and personal calendaring (multiple time zones) and event planning- events consist of small personal residential events to moderate business events and large-scale business and/or philanthropic events. Manage annual birthday and holiday program logistics with focus on personal gifting and collaborate on large-scale philanthropic gifting. Provide specialized gift and project research support. Procure items such as residential supplies, office supply, seasonal purchases, event purchases, gift wrapping, mailings, distributions, and creating custom gift certificates. Coordinate transportation arrangements, from personal to large event arrangements utilizing experience in personal ground, aviation, and yacht reservations. Manage multiple expense accounts reporting through Concur, manage multiple corporate credit cards. Pro-actively ensure timely communication to residential team members and office teams. Provide oversight and coordination for the scheduling and hosting of zooms and various video meeting platform meetings. Liaise with technology support to schedule team roll-outs, troubleshooting, and compliance. Assist with virtual and paper file organization and archiving, inventory management, contact updating, mailing list removals, domestic and international shipping, online subscriptions, membership renewals, and personal donation processing. Additional responsibilities and/or special projects as requested.They are looking for the following values- willingness to strive for truth, integrity, openness, honesty, and someone who does not filter, spin, or manipulate communications. Excellence- high standards and expectations, always striving to improve. Discretion- respects privacy, understands and maintains confidentiality. Teamwork- ability to creatively collaborate.The personal assistant should be proficient in as many of the following programs as possible; Mac, MS Outlook & MS suite, Google docs, Adobe, Salesforce, Concur, Dropbox, and cloud-based file systems.Hours will ideally be Monday through Friday, 8am-6pm however, you must have a 24/7 mentality and be available after hours, as needed. The family is offering medical (next year they will be adding dental and vision), PTO, paid sick/personal days, paid federal holidays (although must be willing to work if needed), yearly bonus, and 401k retirement.The personal assistant must have their valid drivers' license and own car. You must have a U.S. Birth Certificate, valid U.S. Passport, or valid Permanent Resident Card (Green Card), to apply for this role. The personal assistant must be COVID vaccinated with at least one booster. If interested, apply to VV306.