Finance Specialist I - Accounts Payable

Why Broadway Bank:

We are one of the largest independently owned banks in Texas with offerings in personal and private banking, wealth management, business banking and mortgage lending.

Position Overview:

The Finance Specialist I - Accounts Payable is responsible for processing, issuing, recording, and reviewing payments for all vendor expenditures across BNB and related entities. This role maintains the integrity of the automated accounts payable system, reviews payments for employee corporate card expenditures and prepares various general ledger reconciliations.

Essential Functions:

• Process payments for all vendor expenditures in compliance with department policies and procedures.
• Review all invoices and payment requests to ensure proper authorization, correct amount due, accurate general ledger classification, and appropriate cost center allocation.
• Input all invoices and expenditure payment requests into the Fiserv Prologue accounts payable system, assigning appropriate payment due dates.
• Ensure adherence to Expenditure policy guidelines, including proper authorization based on varying levels of authority, appropriate documentation based on IRS and internal requirements, allowable versus non-allowable reimbursements, and business travel per diem.
• Verify the accuracy of the sales tax rate applied to transactions and calculate and self-assess sales tax as necessary.
• Identify capitalized items, such as fixed assets, prepaid expenses, or other capitalized costs, according to bank policy and classify payments accordingly.
• Ensure necessary project documentation and information required for project accounting are obtained before payment.
• Review and process employee corporate card payment requests, ensuring amount due, general ledger classification, and cost center allocation are accurate and compliant with Expenditure Policy guidelines. Process payments received through the Coupa application. Assist in Coupa system upgrades and provide employee training.
• Research and handle inquiries related to payments and outstanding invoices.
• Obtain W-9 forms for all required new vendors to ensure proper tax reporting information.
• Monitor significant monthly expenses to ensure timely payment or proper accrual.
• Prepare monthly donation expenses tracking and budget variance reports.
• Assist in processing various recurring monthly payments, such as rent for leased premises and utilities.

Other Responsibilities

• Reconcile, or assist in the reconciliation and research for, various monthly GL accounts to potentially include, but not limited to, accounts payable, prepaids, fixed assets, leases, accounts receivable, and Elan statement payments.
• Identify non-value-added or inefficient processes within the department and propose solutions.
• Assume additional duties, responsibilities, and projects as required for the success of the accounting function.
• This position may require travel within the Bank's geographic area.

Experience & Education:

Required:

• High school diploma (or equivalent) or associate degree
• 2 years of accounts payable experience using an automated accounts payable system.

Preferred:

• Bachelor's degree in accounting or finance or other 4-year bachelor's degree
• 1 year of bank accounting experience.

Skills & Qualifications:

• Proficiency with an automated accounts payable system.
  
• Proficient knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with the Fiserv Prologue accounts payable system preferred.
• Familiarity with the Fiserv Signature core banking system (G/L and other modules) and Nautilus document imaging system preferred.
• Experience with the Coupa procurement system preferred.
• Strong attention to detail and accuracy in processing financial transactions.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Effective communication skills, both written and verbal.

Other Requirements:

• Ability to work independently and as part of a team.
  
• Capability to handle multiple tasks and meet deadlines.
  
• Flexibility to adapt to changing priorities and handle additional responsibilities as required.
  
• Requires the ability to lift, carry, push, pull weights or otherwise move objects weighing as much as 10 lbs. on a regular basis and/or for extended periods of time during the workday.
  
• Occasional overtime or extended hours may be required.

This job description is not designed to be a comprehensive listing of duties, responsibilities, or activities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Broadway Bank is proud to be an Equal Opportunity and Affirmative Action Employer. Broadway Bank is a drug-free and tobacco-free workplace, with a nicotine-free hiring policy. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, genetic data or other legally protected status.
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