What are the responsibilities and job description for the Office Administrator position at Brooks and Freund?
Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring efficient communication within the organization. This role requires a proactive individual who can handle multiple tasks while maintaining a positive and professional demeanor.
Duties
- Office Administration:
- Answering and routing phone calls
- Manage phone lists.
- Assisting clients
- Process mail (SUSPS< Fed EX, UPS)
- Ensure office equipment is serviced and maintained accordingly.
- Oder all supplies (office and jobsite)
- Save the project daily logs and photos.
- Save and distribute monthly safety reports.
- Assist with project close-out documents.
- Assist with binding presentations.
- Scheduling of conference rooms
- RFQ’s
- IT support:
- Troubleshooting basic computer problems, installing software updates, managing user accounts, resetting passwords, providing technical assistance to staff.
- Monitoring network connectivity, managing network access, troubleshooting network issues (depending on expertise level).
- Maintaining and updating office hardware like printers, scanners, computers, ensuring proper functionality
- Social Media Support
- Update website/Facebook/LinkedIn
- Other Duties as Assigned
Skills
- Strong administrative skills with attention to detail.
- Proficiency in using phone systems effectively.
- Bilingual abilities are a plus, enhancing communication with diverse clients.
- Excellent file management skills to maintain organized records.
- Proficient in customer support practices to ensure client satisfaction.
- Strong proofreading skills to ensure high-quality documentation.
- Experience as an office clerk or in similar administrative roles is preferred.
- Competency in computerized systems and software applications, particularly Google Suite.
We invite qualified candidates who are eager to contribute to our dynamic team while enhancing their administrative skills in a supportive environment.
Job Type: Full-time
Pay: $19.40 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Fort Myers, FL 33912 (Required)
Ability to Relocate:
- Fort Myers, FL 33912: Relocate before starting work (Required)
Work Location: In person
Salary : $19 - $22
