Clerk/Typist III - Sheriff's Office

Job Summary

Performs difficult and increasingly responsible clerical and typist work calling for independent judgment, initiative and specialized knowledge and understanding of laws, regulations and/or departmental policies and procedures. Responsible for conducting transactions with the public regarding matters requiring interpretation and analysis of laws, rules, and/or departmental policies and procedures.

Essential Duties

Enter, verify, and maintain data in electronic systems.

Files and searches for information from a variety of sources and mediums.

Instructs and trains subordinate employees.

Performs receptionist and/or counter duties, answers questions regarding departmental regulations and policies, or refers inquiries to the proper official and/or department.

Analyzes, interprets and processes information of a complex nature contained in a variety of documents, forms, reports, etc. pertaining to the department in which employed.

Gathers information on a variety of subjects and independently compiles data and prepares various reports, including financial, statistical and legal reports.

Types reports, correspondence, vouchers, receipts, schedules, calendars and statistical data from recorded, written, electronic, or printed materials.

Reproduces multiple copies of work and redacts appropriate information based on state and federal laws and statutes.

Receives payments, issues receipts, maintains receipts, makes necessary deposits and accounts for monies handled.

Assists the public in search for information and answers inquiries of a complex nature.

Obtains information from the public for the completion of forms, documents, records, etc.

Checks a variety of documents, reports and forms for accuracy and makes necessary corrections.

Maintains records and files.

Follows fairly complex oral and written instructions in the performance of duties.

Reviews, modifies and cancels records submitted to various state and federal agencies.

Performs related functions as assigned.

Minimum Qualifications Required

Education and Experience:

High School Diploma including or supplemented by a course in typing plus three years of responsible office experience; or any equivalent combination of education, training, and experience which provides the necessary knowledge, skills, and abilities.

Licenses and Certifications:

Ability to obtain State certification as a Transactional Information Management Enforcement (T.I.M.E.) operator in both Basic and Advanced programs.

Ability to obtain State certification as a T.I.M.E. – Records Validation Officer certification.

Ability to successfully complete State training for National Incident Based Reporting System/Uniform Crime Reporting (N.B.R.S./U.C.R.)

Knowledge, Skills & Abilities

Knowledge of office procedures.

Knowledge of business English, spelling and grammar.

Knowledge of and ability to utilize a computer and the required software.

Knowledge of general bookkeeping.

Ability to exercise independent judgment.

Ability to interview and obtain information from the public (sometimes under stressful circumstances).

Ability to follow fairly complex oral and written instructions.

Ability to type at a minimum rate of 60 net words per minute.

Ability to learn and apply the specialized knowledge and terminology of the department in which employed.

Ability to operate a variety of standard office equipment.

Ability to train new employees.

Ability to establish and maintain effective working relationships with staff and the public.

Ability to direct the work activities of employees.

Ability to communicate effectively both orally and in writing.

Ability to work the required hours of the position.