Administrative Assistant

SpecPro Sustainment & Environmental is seeking an Administrative Assistant to provide administrative and office support for multiple supervisors. The Administrative Assistant will be responsible for handling telephone communications, visitor management, document processing, and office organization. This role requires strong organizational and communication skills to ensure efficient office operations and provide professional support to the team.

• This position is contingent upon award of government contract*

Duties/Responsibilities:
The Administrative Assistant will be responsible for managing office operations and providing administrative support for multiple supervisors. This includes fielding telephone calls, receiving and directing visitors, word processing, and maintaining organized records. Additionally, the role involves creating and managing spreadsheets, developing presentations, and handling filing systems to support business operations. The Administrative Assistant will assist in scheduling meetings, managing correspondence, and maintaining office supplies. Strong attention to detail and proficiency in office software are essential for success in this role.

Required Skills/Abilities:

• Minimum of five (5) years of experience in administrative and office support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities.
• Experience in telephone handling, visitor reception, and office coordination.
• Ability to create and manage spreadsheets, presentations, and document processing.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced office environment.

Education and Experience:

• Associate’s degree in Business Administration, Office Management, or a related field.
• Minimum five (5) years of experience in an administrative support role.
• Experience with office coordination, document processing, and records management.
• Proficiency in Microsoft Office and other administrative software.

Physical Requirements:

• Ability to work in an office environment for extended periods.
• Ability to perform desk-based tasks, including computer use and document management.
• Capability to handle light physical tasks such as filing and organizing office materials.

Work Environment:

• Primarily operates in an office setting with occasional interactions with visitors and stakeholders.
• Requires collaboration with supervisors, colleagues, and external contacts.
• Involves managing multiple administrative responsibilities to ensure smooth office operations.

SpecPro Sustainment and Environmental, LLC is an environmental, energy, and facility services firm headquartered in San Antonio, TX. We are a subsidiary of Bristol Bay Native Corporation (BBNC). If you are interested in joining our team, please submit your resume, qualifications, and salary requirements.
All offers are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws. SpecPro offers a full competitive benefits package and is an Equal Opportunity Employer.
Non-Disclosure Agreement (NDA): All contractor personnel accessing proprietary, classified, or confidential information related to USACE acquisitions must complete and sign a USACE contractor NDA before beginning work. The contractor is responsible for ensuring all staff, including subcontractors and consultants, execute NDAs to protect procurement-sensitive and proprietary information. NDAs must be signed on the first day of employment and renewed with each contract option period. Failure to comply constitutes default. The contractor must maintain signed NDAs and provide copies to the COR.