Office Manager

About Us:

Founded in 1992 by Bruce Helier, Bruce Helier Builder has spent decades creating custom homes and managing large-scale renovation projects. Drawing on a lifetime of experience and relationships with top architects, construction specialists, and long-term clients, the firm is dedicated to delivering excellence in every aspect of the building process.

The Bruce Helier Builder portfolio showcases a range of architectural styles, from timeless traditional shingle homes to cutting-edge modern designs. As a boutique firm with a broad network, Bruce and his team bring unparalleled expertise, attention to detail, and a deep commitment to quality. Whether meeting clients in the East Hampton Village office or overseeing site-specific operations, the team ensures every project is managed with integrity, from concept to completion.

Overview

We are seeking a highly organized and proactive Part-Time Office Manager/Bookkeeper to oversee office operations and ensure a smooth workflow. The ideal candidate will be responsible for managing administrative tasks, bookkeeping, and maintaining an efficient office environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Experience or interest in developing the company’s social media presence is a plus but not required. This position has the potential to evolve into a full-time role with benefits based on company needs and performance.

Key Responsibilities

Office Management:

• Manage daily office operations, including supplies, equipment, and vendor relations.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Provide administrative support to upper management and staff as needed.
• Maintain physical and electronic filing systems.
• Manage office correspondence.
• (Optional) Assist in developing and maintaining the company’s social media presence.

Bookkeeping:

• Oversee day-to-day financial transactions (accounts payable/receivable).
• Reconcile bank and credit card statements.
• Prepare financial reports and assist with budgeting and forecasting.
• Process payroll, taxes, and other financial documents accurately and on time.
• Ensure compliance with company policies and tax regulations.

Qualifications

• Proven experience in office management, bookkeeping, or a related role.
• Strong knowledge/experience in office management practices and bookkeeping principles.
• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Ability to multitask and meet deadlines with minimal supervision.
• Familiarity with office equipment and basic software.
• (Optional) Experience or interest in managing social media is a bonus.

How to Apply:

Email your resume to bruce@buildbhb.com with the subject line: “Office Manager / Bookkeeper Application.”

Job Type: Part-time (Potential to transition into full-time)

Pay: $25.00 - $35.00 per hour

Expected hours: 15 – 25 per week

Schedule:

• Flexible scheduling
• Monday to Friday (as needed)

Ability to Commute:

• East Hampton, NY 11937 (Required)

Work Location: Hybrid role in East Hampton, NY 11937

Please note: As this is a part-time position, benefits are not currently offered.