24-25 Human Resource Coordinator

Buckeye Elementary School District Job Description

Title: Human Resource Coordinator   

Reports to: Director of Employee Relations

Job Description: Perform basic human resource support and assistance in such areas as 

employment, classification, employee relations, and benefits in support of Human Resource functions for the District. 

Job Qualifications:

• High School diploma, or equivalent
• Previous experience in human resources
• Proficient computer skills
• Previous experience in INFINITE VISIONS accounting software.
• Fluency in writing, speaking, and reading English is required (Spanish preferred)

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by the incumbents of this class.) 

Duties and Responsibilities:

• Post vacancies and new positions internally and prepare and submit job vacancy information to the appropriate newspapers as required.
• Manage application process by accepting applications, reviewing for completeness, and follow up for missing items. 
• Complete background checks on all applicants recommended for hire and prospective candidates. 
• Screen applications for support staff, instructional and administrative positions. 
• Assist applicants and answer questions regarding application process and salary information. Assist in setting up screenings and interviews. 
• Facilitate screening process and team interviews. 
• Prepare and maintain files. 
• Answer questions regarding certification of employees. 
• Process new hire paperwork and employee address changes. 
• Facilitate new employee orientation.
• Set up new employees in Visions, create email accounts, issue employee identification badges, issue laptops (if applicable).
• Assign employee performance evaluations. 
• Assist with employee requests to review personnel files. 
• Assist in the preparation of correspondence, reports and compiling information for Board Agendas relative to personnel actions. 
• Update and verify for accuracy employee information in various Human Resource systems. Maintain accurate databases for staffing, applications and screenings.
• Create periodic and ad hoc reports. 
• Provide support to Human Resource department as needed. 
• Facilitate annual open enrollment for changes in payroll deductions.
• Complete and submit the SDER report for certified & classified employees in a timely manner.
• E-Group – Complete separation report and fax to E-Group.  Review quarterly benefit charge notice from the AZ Department of Economic Security.
• Assist with fingerprinting. 
• Assist with creating and revising job descriptions for all positions. 
• Keep current with certification requirements.
• Manage all personnel matters for the district, following all federal, state and district laws, guidelines, policies and procedures.
• Understand and have a working knowledge of the Payroll section of the USFR Compliance Questionnaire checklist.
• Understand and have a working knowledge of the Records Management section of the USFR Compliance Questionnaire checklist.
• Have a working knowledge of the Arizona State Retirement System’s rules.
• Have a working knowledge of the State of Arizona Labor Law.
• Maintain up-to-date personnel files on all employees.
• Prepare a contract or agreement, or a notice of hourly wage for each new employee.
• Provide employment verification, unemployment information to appropriate agencies as required.
• Maintain a certificated staff listing of their certificate(s).
• Maintain a classified employee listing of 90 day probationary periods and notify the appropriate supervisor to do an evaluation.
• Maintain an Instructional Assistant listing, verifying ParaPro and/or 60 college credit hours and all required certificates.
• Assist with lateral moves. 
• Assist in monitoring workers compensation and unemployment programs and claims.
• Work directly with the contracted audit firm with the annual audit of the district.
• Other duties as assigned.

Physical Requirements:

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, speak, and hear.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.  While performing the duties of this job, the employee may occasionally push or lift up to fifty (50) pounds, such as boxes, supplies, etc.  The position requires the individual to meet multiple demands from several people and to interact with the public and other staff.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate to moderately high during the school day.  There may be periods of recurring stress in the performance of this job.

Terms of Employment

Non-Exempt, 12-month position, 261 days

One-year, limited-term appointment

8 hours per day

Salary: $22.81 per hour (additional compensation may be provided depending on experience or if bilingual)

Participation in the Arizona State Retirement System (ASRS)

60-day probation

5 days vacation (after 90-day probation)

1 hour of every 30 hours worked up to 40 hours annually (after 90-day probation)

7 days personal 

Health, dental, vision and life (after 60-day probation)

Salary : $23