District Payroll and Benefits Coordinator

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District Payroll and Benefits Coordinator

Reports To: Assistant Superintendent of Finance/CSBO                
Department: Finance
Employment Status: Full-Time/12-Month

Position Summary:
The District Payroll and Benefits Coordinator is responsible for ensuring the accurate and timely processing of payroll for all district employees, managing employee benefits programs, and maintaining compliance with federal, state, and local regulations. This role plays a critical part in supporting the financial and human resources functions of the school district, including contributing to collective bargaining agreement (CBA) negotiations with accurate financial projections and reporting.

Key Responsibilities:

1. Payroll Processing:

• Process and manage the district’s payroll, ensuring accuracy and compliance with payroll schedules.
• Verify employee timesheets, attendance records, and leave balances.
• Calculate and process deductions such as taxes, benefits, and retirement contributions.
• Manage and track stipend and extra pay in accordance with the collective bargaining agreement (CBA).
• Annual rollover of employee salaries in the District’s payroll platform (eFinance).
• Ongoing review and modification of payroll procedures to ensure efficiency, compliance, and best practices.

1. Compliance and Reporting:

• Ensure compliance with federal, state, and local tax laws and district policies.
• Prepare and file required tax documents, including W-2s and 1099s.
• Generate payroll reports for internal and external stakeholders.
• Prepare and submit monthly and annual filings for TRS (Teachers' Retirement System), THIS (Teacher Health Insurance Security Fund), and IMRF (Illinois Municipal Retirement Fund).
• Administer the TRS Supplemental Savings Plan (SSP), ensuring proper contributions, reporting, and compliance.
• Manage employee 403(b) retirement plans, including enrollments, contributions, compliance, and reporting.

1. Benefits Administration:

• Oversee the district’s employee benefits programs, including health insurance, dental, vision, and life insurance.
• Assist employees with benefit enrollments, changes, and terminations.
• Coordinate annual open enrollment processes and ensure timely communication of benefit options.
• Work with benefits providers to resolve issues and ensure proper billing and reconciliation.

1. Annual Payroll Budget and Projections:

• Collaborate with the finance and HR team to develop and manage the annual payroll budget, including forecasting for contracted staff.
• Monitor payroll expenditures to ensure alignment with the approved budget.
• Provide crucial reporting and financial projections to assist in collective bargaining agreement (CBA) negotiations.

1. Employee Support:

• Respond to payroll and benefits-related inquiries from employees and resolve discrepancies.
• Provide guidance on payroll policies, tax withholdings, benefit options, and deductions.

1. Record Maintenance:

• Maintain accurate payroll and benefits records, including employee files and payment history.
• Update employee information in payroll and benefits systems (e.g., salary adjustments, job changes, terminations).

1. Collaboration:

• Serve as the liaison between the district and the School Treasurer’s Office, ensuring smooth communication and coordination regarding payroll and financial matters.
• Work closely with Human Resources and the Finance Department to ensure seamless integration of payroll and benefits with employee records and budgets.
• Support audits by providing necessary payroll and benefits data and documentation.
• Performs other duties as assigned by Administration.

Qualifications:

• Associate’s degree in accounting, finance, business administration, or 2 years of experience in payroll and benefits administration, preferably in a school or educational setting, or 2 years of experience within the school business operations.
• Familiarity with school district operations and funding are preferred.
• Experience with collective bargaining agreements and union payroll processing preferred.

Skills and Knowledge:

• Proficiency in payroll and benefits software (e.g., eFinance, ADP, Paylocity, or similar) and Microsoft Office Suite.
• Strong understanding of payroll tax laws, benefits administration, and labor regulations.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong communication and interpersonal skills.

Salary/Benefits: The compensation package is regionally competitive and commensurate with the candidate’s    

experience and qualifications.  The salary range is $45,000 to $65,000.  PTO and health/dental insurance provided.

Please complete online application at: Employment - Burbank School District 111

Application Deadline: until filled

NOTE: Faxed or E-mailed letters will NOT be accepted.

Burbank School District 111 ensures equal employment/educational opportunities/affirmative action regardless of race, sex, color, national origin, religion, age or handicap.

Salary : $45,000 - $65,000