Exempt Secretary - Transportation

Application Deadline: March 1, 2025
Rate: $22.00/hr.
Please see attached job description

Position Title:  Transportation Secretary                                                        FLSA Status:  Non-exempt
 
Reports to:  Supervisor of Transportation                                                      Hours:  8.0
 
Days:  261
  QUALIFICATIONS
 
Requires the following (or equivalent qualifications):

• Two years’ experience in business/office operations
• Associates in Business Administration, Logistics or related field (Preferred)
• Previous experience working with transportation or logistics management (Preferred)
• Familiarity with fleet management software or scheduling tools (Preferred)

 
POSITION PURPOSE
 
To perform secretarial functions and related activities for the Supervisor of Transportation in an effective and efficient manner; providing exemplary customer service to all internal and external customers.
 
DEMONSTRATED SKILLS AND ABILITIES
 

• Proven experience in a secretarial or administrative role, preferably in the transportation industry.
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and transportation management software.
• Experience with data entry, database management, and report generation.
• Exceptional organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and problem-solving skills.
• Knowledge of transportation regulations and safety standards is a plus.
• Ability to handle stressful situations, reacting calmly in emergency situations, cope with change, and work under pressure while using good judgment in making decisions
• Knowledge of Infinite Campus, Aesop, timeclock, School Dude, and School Messenger programs desired, but not required.
• Ability to multi-task various responsibilities in a pressure related environment with frequent interruptions
• Demonstrated history of satisfactory job attendance
• Maintain strict confidentiality.
• Operate two-way radio system with buses.
• Operational knowledge of Versa Trans Routing Software.

PERFORMANCE ACCOUNTABILITIES
 

• Manage transportation schedules, routes, and driver assignments, ensuring all logistics run smoothly.
• Handle all administrative tasks related to transportation, including filing, data entry, and managing communications.
• Prepare and maintain accurate records, reports, and documents related to transportation operations.
• Assist with invoicing and budget tracking for transportation services.
• Coordinate communication between transportation staff, clients, and vendors, ensuring timely responses.
• Use transportation management software, databases, and tools to track and optimize operations.
• Organize meetings, coordinate travel arrangements, and assist with special projects as needed.
• Ensure compliance with transportation policies, procedures, and regulations.
• Maintain office supplies and assist with the procurement process for transportation-related needs.
• Provide support for vehicle maintenance schedules and related documentation.

Salary : $22