Account Payable Travel and Expense Specialist

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED: N/A

EXPERIENCE: 3-5 years in an Accounts Payable function

KNOWLEDGE AND SKILLS: Ability to use Microsoft Office suite, including Outlook, Word, and Excel. Knowledge of Lawson/Infor General Ledger system preferred; Ability to learn and use the system effectively, is required.

Job Description Summary

The Account Payable Travel and Expense Specialist is responsible for day-to-day activities that support Travel and Expense reimbursement for all entities in the client. The Travel and Expense Specialist will manage the Accounts Payable credit card and provide assistance to resolve issues, ensure expenses are reconciled on time, and resolve issues with maintaining customer data. The Travel and Expense Specialist performs duties in support of the Corporate Accounts Payable purpose of Corporate Credit Card reconciliation to ensure there is no interruption of services that would affect others to perform the acquiring duties, while also enforcing policies and ensuring that the Health System’s system is appropriately administered.

Job Description

• As a core member of the Accounts Payable team, the Travel & Expense Specialist will lead all aspects of:
• • Chrome-river Corporate Card Program.
• • Travel support.
• • Expense report processing.
• • Reconciliation of corporate card spend Provide training in the new expense reimbursement software, including tip sheets and virtual training
• Support the executive corporate card program, answering questions, updating information, and liaising with the bank as needed
• Manage the Accounts Payable credit card. Provide information to staff on how to request use of the card, make payments, and maintain appropriate records
• Be the primary contact for the organization’s travel agency, providing some management of online data and liaising with our Business Manager where needed
• Respond to all general inquiries and trouble shoot basic issues in regards of Travel, Credit Cards with the respective software’s or portals
• Work with Finance Information Systems on any changes needed to the data flows, updates to master data, and other more technical changes
• Produce reports utilizing the reimbursement reporting software. Review for adherence to policies and perform general auditing
• Respond to any audit and other requests for documentation
• Other duties as assigned
• Ensure compliance with internal controls per Company's policy;
• Look for areas of improvement in execution to ensure efficient and effective processing of AP and T&E transactions.
• Provide information for monthly key performance indicators
• Review expense reports in accordance with Company policy;
• Develop and maintain travel reporting;
• Review Company Travel Policy annually;
• Identify & review opportunity for cost savings;
• Perform month-end balance reconciliations;
• Perform analytical and ad hoc reporting as required;
• Work with internal and external customers regarding account and expense inquiries;
• Ensure compliance with internal controls per Company's policy;
• This person will also partner closely with our Procurement Manager & our Accounts Payable Supervisor in defining the future state of Travel.
• Process invoices and statement reconciliations upon assignment
• Special projects and other duties as assigned