What are the responsibilities and job description for the Executive Assistant position at C Nashville Support Center?
Description
ScionHealth is recruiting for an Executive Assistant to join our team on-site in our Franklin Support Center. This role will have responsibility for supporting multiple executives and have administrative responsibilities related to the Legal function.
Job Summary
The Executive Assistant performs highly diverse administrative duties, including handling multiple projects simultaneously, acting as a mentor for Administrative Assistants, coordinating meetings and conferences, preparing information for presentations through use of computer, organizing travel arrangements, maintaining confidentiality of information distributed or received.
Position Responsibilities
- Managed Executives’ calendars and independently schedules appointments.
- Screens incoming calls and correspondence and responds using discretion as appropriate.
- Prepares memorandums outlining and explaining administrative procedures and policies.
- Arranges programs, events, or conferences by arranging for meeting areas and caterer, issuing information or invitations, coordinating speakers, and controlling event budgets.
- Directs preparation of records, including agendas, notices, minutes, and resolutions for Support Center meetings.
- Composes and prepares confidential presentations, correspondence, reports, and other complex documents.
- Creates and maintains database and spreadsheet files.
- Arranges complex and detailed travel plans and itineraries. Compiles documents for travel-related meetings and accompanies supervisors, as requested.
- Manages communications and receives and compiles information from Executives’ direct reports and functional areas under Executives’ supervision.
Skills Needed
- Proficient computer skills, including advanced knowledge of Microsoft Word, Excel, Access, PowerPoint, and Outlook.
- Strong interpersonal and organizational skills.
- Ability to self-direct and self-pace.
- Ability to pay close attention to detail.
- Ability to work well with others in a team environment.
- Multi-task oriented.
- Proficient typing skills of 60 wpm.
- Ability to maintain a high level of confidentiality.
Qualifications
Education and Experience
- High school graduate or equivalent.
- 5 years administrative or secretarial experience, preferably in a large corporate environment reporting to one or more senior management level individuals.
Core Competencies:
Values Every Voice. Seeks to understand different perspectives and cultures; contributes to a work climate where the contributions of all individuals are valued and supported; is sensitive to cultural norms, expectations, and ways of communicating.
Shows Courage. Faces difficult issues and supports others who do the same; is willing to champion an idea or position despite dissent or political risk; provides direct and actionable feedback.
Leans Into New Ideas. Learns quickly when facing new situations; experiments to find new solutions and extracts lessons learned from failures and mistakes.
Instills Trust. Follows through on commitments and keeps confidences; is seen as direct and truthful, shows consistency between words and actions; creates psychologically safe work environments.
Manages Complexity. Asks the right questions to accurately analyze situations; acquires data from multiple and diverse sources when solving problems; uncovers root cause to difficult problems; evaluates pros and cons, risks, and benefits of different solution options.
Resourcefulness. Marshals resources (people, funding, material, support) to get things done; orchestrates multiple activities simultaneously to accomplish a goal; gets the most out of limited resources; applies knowledge of internal structures, processes, and culture to resourcing efforts.
Interpersonal Savvy. Relates comfortably with people across levels, functions, cultures, and geography; acts with diplomacy and tact; builds rapport and constructive relationships; picks up on interpersonal and group dynamics.
*Depending on a candidate's qualifications, position may be filled at a different level.